Role Description
The Administrative Assistant in Medical Affairs provides operational and administrative support to the medical team, ensuring smooth and efficient daily activities. This role involves coordinating schedules, managing correspondence, preparing documentation, and assisting in the organization of medical projects and events. The Assistant serves as a primary point of contact for internal teams and external stakeholders, helping the medical team function effectively and maintain compliance standards.
This position requires strong organizational, multitasking, and communication skills, with the ability to work under pressure while maintaining confidentiality and attention to detail.
Key Responsibilities
Manage calendars, schedule meetings, and coordinate appointments for the medical team.
Prepare agendas, minutes, reports, and presentations for meetings and medical committees.
Maintain records, databases, and filing systems for medical activities and research documentation.
Handle correspondence and inquiries from internal teams, external partners, and healthcare professionals.
Assist in organizing medical events, workshops, and training sessions.
Support compliance and documentation requirements, ensuring adherence to company policies and regulatory standards.
Coordinate travel arrangements and logistics for team members attending conferences or meetings.
Monitor deadlines and follow up on pending tasks to ensure timely completion.
Collaborate with cross-functional teams to support project execution and reporting.
Provide general administrative support to enhance operational efficiency.
Maintain confidentiality and professionalism when handling sensitive information.
Qualifications
Bachelor's degree in Life Sciences, Healthcare Administration, Business Administration, or related field preferred.
1–3 years of experience in administrative support, preferably in medical affairs, healthcare, or life sciences.
Strong organizational, time management, and multitasking skills.
Excellent written and verbal communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Knowledge of medical terminology, healthcare regulations, or clinical research processes is a plus.
Professionalism, discretion, and the ability to maintain confidentiality.
Collaborative mindset with the ability to work effectively across teams.
Problem-solving skills and a proactive approach to administrative challenges.