Overview
A private family office, active in wealth management and long-term investments.
Reception, Greeting & Meetings
* Manage incoming phone calls and direct inquiries to the appropriate individuals.
* Responsible for the processing of daily incoming and outgoing correspondence, including DHL & FedEx shipments.
* Maintain a neat and professional presentation of the reception area at all times.
* Welcome visitors upon their arrival and manage accesses.
* Coordinate the reservation and setup of conference rooms for meetings, ensuring all audiovisual equipment is fully operational.
* Provide logistical support during meetings (refreshments, catering, etc.).
Administration & Supplies
* Order and manage office supplies, beverages, and snacks.
* Monitor standard office equipment and supplies, such as printers, ink, toner, paper, etc. Report any malfunctions to the relevant person or department.
* Identify issues requiring immediate attention and communicate any changes in operations to the operational managers.
* Handle various reservations (restaurants, transportations, etc.).
* Coordinate various outings (bank, notary, etc.).
* Keep calendars updated, coordinate appointments, prioritize meeting requests, and manage logistics.
* Responsible for petty cash management.
* Manage expenses.
* Responsible for the company vehicle (maintenance, services, tires, etc.).
* Perform various support tasks.
Assistance to the Event & Travel Manager
* Collaborate with the Travel & Event Manager to organize corporate events, such as meals and outings.
* Assist in planning and coordinating travels, including booking accommodations and transportation.
* Help manage and enrich a database of contacts in the event industry, suppliers, and event venues.
Qualifications & Skills
* Fluent English & French
* Excellent communication and interpersonal skills, able to integrate into a supportive multicultural small team and manage confidential data.
* Previous experience in a similar role is required and ability to work independently and as part of a team.
* Native French or English speaker, with strong spoken and written proficiency in the other language (minimum C1 level required).
* Advanced proficiency in Word, PowerPoint, Adobe Acrobat, Excel, Outlook, and a keen interest in new technologies (internet, home automation, etc.).
* Ability to work under pressure
* Willingness to travel (Lausanne-Geneva) as needed (bank, notary, daily errands, etc.)
* Valid driver''s license and a preference for driving and travel are required. A company car will be provided for travel from the office.
* Full time work (40h / week)
* Permanent contract
Other
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