Operations Assistant - Remote Support Role
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* We are seeking a highly organized and tech-savvy individual to join our team as an Operations Assistant. This part-time (50%) fully-remote role is perfect for a working student who wants to gain valuable experience and needs a flexible time schedule.
About the Role
The Operations Assistant will play a key role in supporting the entire team with administrative and operational tasks. This includes assisting with special projects, keeping internal systems up to date, and ensuring smooth day-to-day operations.
Main Responsibilities
1. Administrative Support
* Organize virtual meetings, including call preparation, note-taking, and task follow-up items for all team members.
* Manage digital communication tools, such as setting up accounts for Slack, Google Workspace, etc. for team members.
* Prepare documents, reports, and presentations as needed.
* Maintain and update internal systems, such as CRM and project management tools.
2. People Operations
* Plan and coordinate in-person retreats, which may include booking flights, cars, and making hotel and restaurant reservations.
* Prepare and manage team surveys to gather feedback.
* Coordinate and follow up on team members' onboarding tasks, ensuring that all tasks are completed on a timely basis.
3. Special Projects & Operations Support
* Support in drafting and maintaining process documentation.
* Help coordinate company-wide initiatives and maintain internal documentation.
* Conduct research and compile information to support decision-making.
* Prepare contracts for signature and filing.
Requirements
* Currently pursuing or recently completed a Bachelor's degree (we're open to various fields of study).
* Fluent in English and German (C1 level or native); proficiency in French (C1 level or native). Must be a native speaker in either German or French.
* Must be based in Switzerland.
* Comfortable with technology and tools like Slack, Zapier, Teams, Google Suite, and Confluence.
* Strong independent research skills.
* Strong organizational skills, attention to detail, and ability to multitask.
* Self-motivated with a proactive approach to problem-solving.
Benefits
* Approximately 20 hours per week with flexible working hours.
* 100% remote position with the possibility of working from anywhere in Switzerland.
* Hands-on experience in an international, fast-growing environment.
* Opportunity to work closely with the CEO and gain insight into business operations.
* Supportive and friendly team environment.
* Access to company events and team-building activities.
We welcome people into our team regardless of gender, ethnic origin, religion, age, sexual identity, or disability.
We aspire to create a positive and inclusive work environment where everyone feels valued and respected.