Operations Manager and Executive Assistant
We are seeking an Operations Manager and Executive Assistant to serve as a central member of our leadership and administrative structure. This role will anchor the organizational efficiency of our team while providing high-quality executive support to our directors. It combines operational coordination, administrative oversight, and direct executive assistance to ensure that our systems, communications, travel, and partnerships function smoothly and reliably.
Key Responsibilities:
• Translate leadership goals into structured workflows, planning tools, and administrative systems
• Maintain and refine dashboards, calendars, and tracking tools used across the team
• Coordinate HR processes including recruitment, onboarding, contract renewals, evaluations, and departures
• Oversee reimbursements, procurement, and documentation workflows, ensuring compliance with policies and procedures
• Prepare and maintain institutional, ethical, and audit documentation
Required Skills and Qualifications:
• Bachelor's degree in management, operations, business administration, or equivalent professional experience
• Proven track record of coordinating complex activities across teams or projects
• Strong organizational and problem-solving skills with meticulous attention to detail
• Excellent interpersonal skills and capacity to work autonomously while staying aligned with leadership goals
• Excellent written and spoken English; professional proficiency in French preferred
• Proactive, structured, and solution-oriented mindset
Benefits:
• Mission-driven work at the intersection of technology, health, and global equity
• A creative, ambitious, and collaborative team
• Excellent working conditions
What We Value:
At our organization, we work with care and rigor. We value curiosity, collaboration, principled innovation, and design that serves. Our operational excellence is a central value. You'll be joining a team that thrives on meaningful challenge, creativity, and a shared mission.