Senior Administrative Assistant/Admin Expert
Join to apply for the Senior Administrative Assistant/Admin Expert role at Novartis
Senior Administrative Assistant/Admin Expert
Join to apply for the Senior Administrative Assistant/Admin Expert role at Novartis
This range is provided by Novartis. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
CHF36.50/hr - CHF36.50/hr
This is a temporary contractor opportunity at Novartis
Novartis touches the lives of a tenth of the world’s population. Every role here, regardless of contract type, makes an impact on human life!
Novartis partners with external managed service provider Magnit Global to offer engaging temporary contractor opportunities like this, to those who are looking for flexibility in their career while looking to gain new skills and experiences providing services to an inclusive global medicines company. Click here to learn more about Magnit.
Ready to work with/through Magnit at Novartis? Please read on…
Job Summary:
We are seeking an efficient and experienced Senior Administrative Assistant or Admin Expert to provide high-level administrative support the Head International Access Oncology, Head International Access Immunology and Head International Access Cardio Renal Metabolic, within International Value & Access. The successful candidate will ensure smooth and effective communication and coordination between executives, internal and external stakeholders, and manage a variety of administrative tasks. This role requires strong organizational skills, attention to detail, and the ability to work in a fast-paced and dynamic environment.
Responsibilities:
* Provide upon request administrative support to each executive, including managing calendars, travel arrangements, and coordinating meetings and conferences.
* Coordinate all the travel arrangement.
s before and after are with in current guidance.
* Keep to date Org. Charts, Distribution list and all information required in the MS team platform.
* Support the respective V&A Leaders in specific events with logistics and general admin task.
* Build and maintain effective working relationships with internal and external stakeholders, including clients, partners, and team members.
* Onboarding and offboarding of team members (upon request).
* Coordinate and manage events and conferences, including logistics, venue selection, and vendor coordination upon request.
* Stay updated on industry trends, best practices, and relevant regulatory requirements. (optional)
* Ensure that requests are managed in a timely manner.
* Support the POM managing the Budget tracking for each of the teams.
Requirements:
* Bachelor’s degree in business administration or Commercial Training, or a related field.
* Proven experience as a Senior Administrative Assistant supporting senior-level executives.
* Strong organizational and time management skills, with the ability to prioritize and handle multiple tasks simultaneously.
* Excellent written and verbal communication skills, with exceptional attention to detail.
* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.).
* Ability to maintain confidentiality and exercise discretion when handling sensitive information.
* Strong interpersonal skills, with the ability to build collaborative relationships with all levels of the organization.
* Flexible and adaptable to changing priorities and work demands.
* Demonstrated ability to work independently and proactively, with minimal supervision.
* Strong problem-solving and decision-making skills.
Workload: 100% (40 hours per week)
Role type: Hybrid (max 2 days/week home office)
Contract: until 31.12.2025
Required start date: July 2025
Why Novartis:
Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together?
EEO Statement:
The Novartis Group of Companies are Equal Opportunity Employers. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status.
Accommodation:
If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Magnit at directsourceproteam@prounlimited.com.
Seniority level
* Seniority level
Not Applicable
Employment type
* Employment type
Contract
Job function
* Job function
Administrative
* Industries
Pharmaceutical Manufacturing
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