Executive Assistant - AWS Industries, Healthcare and Life Sciences
Amazon Web Services is seeking an Executive Assistant to support two General Manager in AWS Industries organization and their Executive teams. The right candidate will be a self-starter who gives strong attention to detail, has the ability to anticipate and address problems, efficient organizational skills, and strong multitasking abilities. This role requires the ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture. A high level of integrity and discretion in handling confidential information is important, as is professionalism in dealing with senior professionals inside and outside the company. A good sense of humor will bolster success.
The candidate must have a proven track record of providing remarkable support, as well as experience in managing programs across a distributed organization. The successful candidate will have an understanding of business priorities, demonstrate the ability to learn and proactively anticipate needs, and drive improvements to build capacity for leaders of a sales team to serve customers.
Key job responsibilities
AWS is seeking an exceptionally bright, multitasking and self-motivated individual to support the General Manager of Healthcare & Life Sciences and the Executive team. This exciting role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important, as is a good sense of humor. The candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture.
Key Responsibilities
• Interacting with Board Level Assistants and equivalents on the customer side
• Manage multiple complex calendars and scheduling requirements
• Track and help drive completion of key deliverables and following up on outstanding items
• Update team organizational charts
• Manage group logistics
• Coordinate travel
• Participate in planning of events
• Work with other assistants throughout the BDSI team and across the rest of the company.
A day in the life
You are the guide and path finder of your Amazon executive, to successfully build trust with our customers, being customer obsessed and delivering results. You coordinate your executives meetings (external/internal), logistics, travel as well as you partner with the executive very closely to align all activities to serve the respective team members in its unit and our customer best. You continuously challenge yourself and your executive how to become more efficient going forward.
About the team
AWS Sales, Marketing, and Global Services (SMGS) is responsible for driving revenue, adoption, and growth from the largest and fastest growing small- and mid-market accounts to enterprise-level customers including public sector. The AWS Global Support team interacts with leading companies and believes that world-class support is critical to customer success. AWS Support also partners with a global list of customers that are building mission-critical applications on top of AWS services.
Diverse Experiences
Amazon values diverse experiences. Even if you do not meet all of the preferred qualifications and skills listed in the job description, we encourage candidates to apply. If your career is just starting, hasn’t followed a traditional path, or includes alternative experiences, don’t let it stop you from applying.
Why AWS
Amazon Web Services (AWS) is the world’s most comprehensive and broadly adopted cloud platform. We pioneered cloud computing and never stopped innovating — that’s why customers from the most successful startups to Global 500 companies trust our robust suite of products and services to power their businesses.
Work/Life Balance
We value work-life harmony. Achieving success at work should never come at the expense of sacrifices at home, which is why flexible work hours and arrangements are part of our culture. When we feel supported in the workplace and at home, there’s nothing we can’t achieve in the cloud.
Inclusive Team Culture
Here at AWS, it’s in our nature to learn and be curious. Our employee-led affinity groups foster a culture of inclusion that empower us to be proud of our differences. Ongoing events and learning experiences, including our Conversations on Race and Ethnicity (CORE) and AmazeCon (gender diversity) conferences, inspire us to never stop embracing our uniqueness.
Mentorship and Career Growth
We’re continuously raising our performance bar as we strive to become Earth’s Best Employer. That’s why you’ll find endless knowledge-sharing, mentorship and other career-advancing resources here to help you develop into a better-rounded professional.
Basic Qualifications
5+ years assisting at the executive level
Microsoft Outlook, Microsoft Word, Excel, PowerPoint, SharePoint and Visio
Preferred Qualifications
Ability to handle confidential information with discretion, and deal with professionals inside and outside the company
Exceptional written, verbal, and interpersonal communication skills
Ability to work in a highly ambiguous environment
Sound judgment and flexibility to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
Previous project management or event planning experience
Bachelor’s degree
7+ years of senior level leadership support experience
Experience in a fast-paced, high-tech company
Experience with end-to-end project management
Strong analytical skills and demonstrated ability to improve processes to maximize efficiency
Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon. Please consult our Privacy Notice (https://www.amazon.jobs/en/privacy_page ) to know more about how we collect, use and transfer the personal data of our candidates.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.
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