NIRLAB AG is a Swiss-based company specializing in advanced handheld spectroscopy solutions. We enable second-by-second and on-the-spot analysis of materials across industries combining near-infrared (NIR) spectroscopy with machine learning. Our mission is to revolutionize on-site analysis, enabling instant, and anywhere discovery of material compositions. Established in 2018, NIRLAB is providing cutting-edge technology to clients across 30 countries on all continents.
Junior Operations & Finance Manager (a)
We are expanding and looking for a
detail-oriented Junior Operations and Finance Manager
to support our internal processes as we scale internationally. As a Junior Operations and Finance Manager, you will support the leadership team by managing and optimizing the company's
ERP system
,
logistics
,
finance
, and
admin operations
. Your role will be essential in ensuring that our fast-paced operations run smoothly, efficiently, and in full compliance.
Tasks
ERP & Operations
:
* Maintain and manage our ERP system (Odoo), ensuring correct setup of products, workflows, invoicing and automation.
* Improve operational workflows across sales, inventory, procurement, invoicing and customer service.
* Coordinate logistics, production orders, and inventory management with international partners, and suppliers.
* Manage and oversee customer inquiries related to logistics, ensuring timely delivery and client satisfaction.
Finance & Accounting:
* Oversee day-to-day finance tasks such as invoicing, expense reports, and reconciliation.
* Support quarterly reporting, budgeting, and cashflow tracking.
* Liaise with external fiduciary for VAT, payroll, and financial reporting.
Administration:
* Handle internal documentation, contracts, and compliance records
* Support HR and procurement tasks as needed
Requirements
* Bachelor or Master's degree in Business Administration, Finance, Operations Management, or a related field.
* Good understanding of Swiss accounting principles, journal entries, invoicing, and reconciliation processes
* Proven experience managing an ERP system (e.g. Odoo, SAP, ..)
* Meticulous, detail-oriented, and process-driven — you don't let things fall through the cracks
* Fluent in French and English (written & spoken)
* Solid command of Excel, PDF/document workflos, and basic data analytics.
* Ability to work independently and manage multiple priorities in a fast-paced environment.
* You are known for your drive, your professional ambitions and your desire to succeed, entrepreneurial mindset as well as your flexibility and speed
Benefits
* Competitive salary.
* Opportunity to work with a cutting-edge technology company making a significant impact across various industries.
* Personal responsibility and fast pace in a dynamic and challenging working environment.
* Flat hierarchies, transparent communication and an open and direct feedback culture.
* Flexible working environment with the ability to work remotely.
* Making the world a safer and better-informed through immediate, precise substance analysis.
Application Process
Interested candidates should submit their resume and a cover letter detailing their relevant experience and why they are the ideal candidate for this position.
For more information about NIRLAB and our products, please visit our website nirlab[.]com.