About Our Client
Our client is a SME with national spectrum.
Job Description
Office management and reception
* Ensure the smooth daily operation of the office and maintain a well‑organised, welcoming working environment
* Manage suppliers, service providers, office stock and equipment
* Handle reception duties, incoming calls, shared mailboxes and mail management
* Organise internal events, team meetings, breakfasts and end‑of‑year events
* Manage parking administration and access badges
Administrative and management support
* Provide administrative support to senior management, including agenda coordination, correspondence, document preparation and meeting minutes
* Prepare presentations, reports and internal documentation
* Coordinate travel arrangements and process expense claims
* Ensure proper filing and document management (digital and paper)
HR, finance and IT coordination
* Act as a local HR point of contact, supporting onboarding and offboarding and liaising with Zurich
* Follow up on HR documentation and administrative processes
* Coordinate with Finance on invoices, expense tracking and administrative follow‑ups
* Liaise with IT teams for onboarding/offboarding and local coordination
Coordination and communication
* Act as a central point of contact between teams, management and external partners
* Ensure smooth information flow across departments
* Support internal processes and contribute to operational continuity
The Successful Applicant
* Proven experience in office management, administrative coordination or a similar role
* Strong organisational skills and ability to manage multiple priorities simultaneously
* Hands‑on, service‑oriented and proactive mindset
* Comfortable working in a multifunctional role combining office management and administration
* Excellent interpersonal skills and ability to interact with all levels of the organisation
Languages
* Fluent in French and English, both written and spoken, is mandatory
What's on Offer
* A temporary assignment in a stable and professional environment
* A 60-70% workload over 4 days per week
* On‑site role based in Geneva (no home office)
Job Ref: JN-042026-7004294
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