Overview
We are seeking a highly organized and proactive Executive Assistant to support our HUB European Management team. The ideal candidate will be a detail-oriented professional with excellent communication skills and the ability to manage multiple tasks efficiently. This role requires a high level of discretion, professionalism, and the ability to work independently.
Key Responsibilities
* Provide high-level administrative support to the HUB European Management team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
* Prepare and edit correspondence, reports, presentations, and other documents.
* Handle confidential information with discretion and maintain a high level of professionalism.
* Act as a liaison between the team and internal/external stakeholders.
* Organize and coordinate events, meetings, and conferences.
* Conduct research and compile data for reports and presentations.
* Assist with special projects and initiatives as needed.
* Manage and prioritize incoming communications, including emails.
* Maintain office supplies and ensure the team office is well-organized.
* Monitor and manage budgets, invoices, and expense reports.
* Develop and implement administrative systems to improve efficiency.
Required Skills
* Strong verbal and written communication skills to interact effectively with team members and stakeholders.
* Ability to manage multiple tasks and projects simultaneously, ensuring deadlines are met.
* High level of accuracy in preparing and editing documents.
* Proactive approach to identifying and resolving issues.
* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), SharePoint, Teams and other relevant software including AI (Copilot).
* Ability to build and maintain positive relationships with internal and external stakeholders.
* Ability to conduct research and compile data for reports and presentations.
* Experience in organizing and coordinating events, meetings, and conferences.
* Understanding of invoicing and expense management.
* Fluent English is required; German is optional.
* Broad experience typically obtained through advanced education and work experience, ideally 8 years+
Accommodation Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.
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