Overview
We are SitCo Partners, an Executive Search firm created in 2007 in Geneva. We are mandated to recruit a VIP Travel assistant.
Description
As part of the activities of a private structure (both local and international), we are seeking an experienced VIP Travel Assistant, fully bilingual in French and English, capable of orchestrating and managing all travel arrangements. The role requires exceptional attention to detail, strong expertise in luxury travel logistics, and the ability to liaise seamlessly with a variety of service providers (travel agencies, airlines, private jets, luxury hotels, international concierges, etc.).
Key Responsibilities
* Manage and coordinate all aspects of international travel (commercial flights, private jets, yachts, transfers, accommodation, visas, insurance).
* Act as the main point of contact with external providers (travel agencies, private airlines, hotels, concierge services).
* Design tailor-made itineraries covering every stage of the journey (transport, accommodation, dining, leisure activities).
* Handle bookings, confirmations, and last-minute changes with efficiency and responsiveness.
* Anticipate specific needs related to comfort, safety, and confidentiality of VIP travelers.
* Oversee the administrative follow-up of trips: budgets, invoices, reporting, and rate negotiations with service providers.
* Remain available outside standard working hours to handle urgent matters or unexpected changes.
Candidate Profile
* Minimum of 10 years of proven experience in organizing high-end travel (Family Office, luxury concierge, private aviation, VIP travel agency, or equivalent).
* Bilingual French/English is essential, both spoken and written.
* Excellent knowledge of the luxury travel industry, private aviation, and international hotel networks.
* Strong sense of service, discretion, confidentiality, adaptability, and stress management.
* Outstanding organizational and multitasking skills.
* Proficiency with travel booking and management software/tools.
* Flexible availability and willingness to travel with the family when required.
Conditions
* Contract: Permanent, based in Geneva
* Compensation package based on experience
* Availability at short notice
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