Executive Management & Planning Coordination
Executive Management & Planning Coordination (80-100%)
We are looking for a well-structured Executive Management & Planning Coordination Manager who works closely with our executive team. In this role you will streamline planning, asynchronous preparation, and documentation of strategic initiatives; assist and oversee collaboration planning across program and business management, communicate objectives to our departments and provide administrative support. You are the pivot who translates plans into human interactions to achieve tangible outcomes.
This challenging and diverse position will include the following responsibilities:
Executive Management
Act as strategic planning partner to the CEO, Head of Business Development and project leaders, helping to establish business development and project meeting plans
Lead the coordination and planning of cross-functional initiatives and ensure alignment across departments and teams
Act as sounding board, coach and enabler of people to support them fulfilling their planning contributions
Support the planning and preparation of executive level presentations, reports and communications
Monitor progress on key initiatives and ensure accountability
Executive Support
Manage the agenda, travel arrangements and meeting logistics for the executive leadership team, as well as board meetings and off-sites
Coordinate the parties involved in content generation for the board and leadership meetings
Listen and respond to team needs, address interpersonal tensions, and address factors hindering team functioning
Support document preparation and reporting
Option to lead the administrative team
Requirements
Vocational education in business administration, Diploma in executive administration or project management, Bachelor in Business Administration or similar
5-10 years of experience in administration, executive coordination, project planning, and/or business management
Exceptional organizational, project, and time management skills
Aspiring to contribute to and create high-performing teams
Previous experience working with/in an executive team
Enjoy organizing and directing the planning of multiple teams and/or departments to achieve ambitious outcomes
Experience in planning, leading and presenting initiatives
Excellent written and verbal communication skills in English; German is a plus
Experience as Project Coordinator and in Project Management
Strong people skills and the ability to understand team dynamics and build trust across levels
Structured thinking across longer time spans to support decision-making and steering organizational initiatives
Proficiency in Microsoft 365
This position summary is not intended to be all-inclusive. An employee may perform other related duties as negotiated to meet the ongoing needs of the organization.
Location
www.molecularpartners.com
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative and Project Management
We only accept online applications.
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