Your responsibilities
:
Leadership & CEO Support
1. Own the creation of high-impact executive communications - emails, presentations, talking points, and strategic memos - for CEO engagement with Board of Directors, MCH Group leadership, and key stakeholders
2. Proactively manage CEO calendar, commitments, and follow-through across multiple channels, ensuring nothing falls through the cracks working alongside CEO's Executive Assistant
3. Act as strategic bridge between CEO and broader leadership, ensuring smooth information flow and collaboration
4. Serve as central coordination point for strategic projects, connecting dots between CEO priorities and senior leader execution
5. Prepare comprehensive briefing packages and strategic talking points for every high-stakes meeting, arming the CEO with context and clear objectives
6. Serve as trusted advisor and sounding board, providing counsel on strategic decisions and organizational challenges
7. Relentlessly track critical deadlines and organizational commitments, surfacing obstacles early and driving resolution
Executive Committee Meeting Management & Communications
8. Design and facilitate Executive Committee Team meetings - building agendas, preparing materials and capturing decisions and action items
9. Implement executive reporting systems (5-15 reports, personnel scorecards) that create visibility and drive accountability for the CEO
10. Collaborate with Communications function on Global Team Calls and Leadership Team Calls, ensuring meetings provide clarity and the information needed for teams to achieve goals and objectives
11. Navigate the complexity of coordinating across multiple time zones for our geographically dispersed leadership team
Board of Directors and MCH Relations
12. Own Board of Directors meeting preparation - presentations, agendas, and supporting materials - ensuring governance excellence and strategic alignment
13. Create compelling materials for MCH Group Management Team meetings that clearly communicate Art Basel's strategy, performance, and needs
14. Collaborate with MCH Group Services on cross-functional initiatives, maintaining strong parent company relationships
15. Design innovation packs and VIP experiences for Board members at Art Basel fairs, showcasing key highlights and milestones during during fair weeks
Strategic Project Leadership
16. Navigate sensitive organizational changes with diplomacy and strategic foresight, managing executive transitions and team reorganizations
17. In conjunction with the Director of People & Culture support the the performance review process for CEO direct reports - preparing materials for CEO to deliver review, written reviews for input into HR system, and managing timelines
18. Partner with external consultants on strategic projects, driving timelines, stakeholder alignment, and quality deliverables
19. Champion new organizational systems and tools (project management platforms, reporting frameworks) that increase efficiency and visibility
20. Spot organizational bottlenecks early and develop concrete solutions to unblock progress
Communications & Stakeholder Engagement
21. Partner with Global Head of Communications to define organization-wide messaging strategy, cadence, and content
22. Serve as central coordination point for strategic projects, connecting dots between CEO priorities and senior leader execution
23. Build trusted relationships across internal and external stakeholders to unlock collaboration and accelerate key initiatives
Presentation Development & Materials Creation
24. Transform information and first draft presentations from across teams into board-ready presentations with sharp narratives and professional polish
25. Build comprehensive workshop materials - agendas, presentations, and documentation - that enable productive leadership sessions
Your profile:
26. 10+ years of progressive experience with at least 3-5 years as Chief of Staff, in strategic operations, or supporting C-suite executives in complex, fast-paced environments
27. Track record of leading transformational projects and organizational change initiatives
28. Experience managing board relations and parent company dynamics, with comfort navigating complex governance structures
29. Exceptional writer and communicator who can distill complexity into compelling executive-level narratives
30. Master orchestrator who can juggle multiple high-stakes priorities without dropping balls
31. Sophisticated stakeholder manager who builds trust and influence at all levels - from investors to new hires
32. Strategic thinker with business acumen and sound judgment on complex decisions
33. Highly organized with obsessive attention to detail and absolute discretion with confidential information
34. Proficient in presentation tools, project management software, and collaborative platforms
35. Experience working across global teams and navigating multiple time zones
36. Cultural fluency and passion for the arts - you understand what makes Art Basel unique
37. Flexible and adaptable, comfortable with ambiguity and rapid priority shifts
38. Seniority level
Mid-Senior level
39. Employment type
Full-time
40. Job function
Strategy/Planning
41. Industries
Artists and Writers and Events Services
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