Introduction
The Inter-Community School Zurich is an IB World School renowned for its community created over six decades. Located in Zumikon, near a beautiful Nature Reserve, the school is 10 km away from the old town of Zurich.
We are committed to creating a supportive learning environment where all members of the community challenge each other to achieve their potential, pursue their passions, and fulfill their responsibilities.
We teach, motivate, and inspire our children by promoting inclusion, encouraging cooperation, and ensuring everyone feels safe and accepted.
The Role
The HR Onboarding & Offboarding Specialist will ensure new staff adjust well to our work environment. This specialist will be responsible for providing a seamless onboarding experience for new employees, making them feel welcomed and supported prior to their arrival in Switzerland.
Working closely with various departments, you will coordinate onboarding activities such as preparing new staff paperwork, conducting orientations and inductions, and creating personalized onboarding plans.
Key Responsibilities
* Coordinate and schedule new employee onboarding activities, including orientations, training, social events, and introductions to relevant team members.
* Create the buddy schedule for the commencement of the academic year.
* Prepare new employee paperwork, including contracts, forms, and benefit enrollments.
* Create and maintain personalized onboarding plans for each new employee.
* Assist new employees with completing required onboarding documentation and processes.
* Serve as a main point of contact for new employees during their onboarding journey, answering questions and providing support.
* Collaborate with department heads to ensure new employees are properly onboarded and have the necessary resources to succeed.
* Assist in developing and implementing onboarding policies and procedures to streamline the onboarding process.
* Create clear policies and employee handbooks that explain company operations and processes relating to the school.
* Craft and send emails with information about the school and the employee's position, including work schedules, dress code, and expectations.
* Prepare onboarding kits and arrival packages.
* Welcome new employees upon their arrival; giving them a tour of the school and local area.
* Introduce team members and construct sessions that allow for question-and-answer sessions.
* Gather and process paperwork, like contracts and non-disclosure agreements.
* Coordinate presentations and engage with team members to drive the onboarding experience.
* Inform employees on their first tasks (e.g., which programs to download and how to activate their accounts).
* Ensure new hires have technical assistance to properly set up their hardware and software.
* Distribute manuals, passwords, and guidelines, as needed.
* Address new hires' queries regarding their contracts and payroll.
* Prepare all offboarding paperwork and support departing staff, ensuring housing, immigration, and employment obligations are known and met.
Requirements
* Proven experience as an HR Generalist or similar role in the education management industry.
* In-depth knowledge of HR policies, procedures, and best practices.
* Strong understanding of employment laws and regulations.
* Knowledge of HR best practices and employment laws and regulations.
* Experience in a customer service role.
Key Skills
* Exceptional organisation skills
* Strong communication and computer skills
* Policy driven and committed to process
* Autonomous and collaborative in equal measure
* Confidential and professional
* Employee-focused and service oriented
* Goal oriented