Overview
Your Role
If you are passionate about greeting people, making everyone feel welcome in a collaborative and dynamic company — this is your opportunity! In this hybrid role, combining reception responsibilities with direct support to C-Level executives, you will be both the welcoming face of our office and a trusted partner to our leadership team.
As our Receptionist / Assistant, you will be the first point of contact for visitors and colleagues, ensuring a warm welcome and providing efficient support to facilitate smooth daily operations. Your key responsibilities will include:
* Assisting the Executive members (30%)
* Working closely with the Office Manager to build a quality environment, and well-being
* Ensuring the Geneva office is always presentable and operational (follow up repairs, prepare meetings rooms, etc)
* Liaising with external service providers (e.g., electrician, cleaning staff, technical maintenance, DHL)
* Overseeing deliveries and office supplies, including orders and inventory management
* Monitoring and recording petty cash payments
* Supporting the onboarding of newcomers and providing an office tour
* Planning and organizing social events and afterwork gatherings
* Organizing and coordinating both internal and external meetings
* Acting as back-up of Executive Assistant during absences
* Manage errands and purchases for the Executive Board, including organizing and handling Christmas gifts, birthday gifts, and other required items
* Booking train tickets for Geneva and Pully offices and back-up our international travel Specialist
* Managing incoming and outgoing phone calls
* Interfacing with the IT department for all equipment requests
* Managing diverse tasks (business cards, etc.)
Our offer
* A welcoming and dynamic working workplace where you’ll be the heart of our Geneva office, working closely with passionate colleagues in an inclusive, collaborative environment
* An opportunity to take initiative, with exposure to Executive level tasks and involvement in company events that shape our culture
Your profile
* Proven experience (minimum 12 years) in high-end Reception and Assistant roles
* University degree or CFC in Commercial Business (or equivalent)
* Fluent in French and English; German would be a plus
* Impeccable presentation, discreet and confidentiality are a must
* Someone creative who likes organizing events
* Reliable, proactive, and a strong team player
* Warm personality with excellent interpersonal and communication skills
* Competent in Microsoft Office Suite
* Ability to multitask and remain effective under pressure
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