OverviewPurpose of the Role: The Assistant to Head IT / Team Assistant acts as a central coordination point between IT management, internal teams, and strategic partners. The position ensures transparency, efficiency, and alignment across IT operations and plays a key role in enabling management decisions through structured reporting and operational insight.Main ResponsibilitiesTeam and Operational CoordinationCoordinate and manage administrative and organizational activities within the IT department.Maintain and structure IT documentation, contact lists, and governance materials.Support IT leadership in planning and preparing internal and external meetings, presentations, workshops, team events and reports.Management SupportAct as a central coordination point between the IT Management Team, internal stakeholders, and external partnersTrack progress of IT initiatives, ensuring visibility of priorities, risks, and dependencies.Prepare management briefings and support decision-making through structured information and follow-up.Partner and Stakeholder ManagementSupport IT Partner Management with meeting coordination, documentation, and action tracking.Ensure structured communication and follow-up with key vendors and service providers.Contribute to maintaining strong, transparent relationships with external partnersOperational ImprovementIdentify inefficiencies in administrative and operational workflows and propose pragmatic improvements.Support the introduction of digital tools and automation to enhance process efficiency.Maintain awareness of costs and process performance, supporting the IT Management in achieving operational excellence.Governance and ReportingPrepare documentation and ensure follow-up for IT leadership and governance meetings.Support the IT Management Team with invoice tracking and budget transparency (no financial ownership).Maintain confidentiality and professionalism in all communications and data handling.Main RequirementsCommercial or business administration education (KV, HFW or equivalent).Additional training in procurement, project support, legal or IT administration is an advantage.Minimum 5 years in Team Assistance, Procurement or similar roles.Experience in an international organization or IT department is a big plus.Excellent organizational and coordination skills with a proactive mindset.Strong negotiation support skills with ability to challenge suppliers constructively.Solid knowledge of procurement and vendor management processes.Strong communication and interpersonal skills; able to interact confidently with senior stakeholders.High attention to detail, structured working style, and ability to prioritize.Clear communication with internal teams and external vendors.High reliability, discretion, and sense of responsibility.Proficient in MS Office and familiar with procurement tools/ERP systems.Fluency in English, German nice to have.Job location: this role requires regular office presence in Davos, possibilty to work 1-2 days per week remote.We offerAn interesting and varied job in an exciting and innovative organizationThe opportunity to be part of a highly committed international teamModern infrastructureHigh degree of flexibility regarding working hours and location (depending on operational requirements)Generous pagacke of social benefits, including supplementary vacation days and pension scheme contributionsInternal skills training opportunities and support for continued education
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