Executive Support Specialist
This is a high-level support role that requires excellent organizational and time management skills. As an Executive Support Specialist, you will be responsible for providing administrative support to our founder, his family, and the team.
Key Responsibilities:
* Administrative Support: Provide administrative support to the founder, his family, and the team as requested.
* Calendar Management: Manage heavy calendar management and scheduling, including setting up meetings, conference calls, and video conferences across multiple time zones.
* Data Consolidation: Consolidate financial and health data into spreadsheets for analysis.
* Travel Arrangements: Arrange international travel including flights, accommodations, and visas, and create detailed itineraries.
* Personal Duties: Manage personal duties, including coordinating family travel, handling personal finances, and running some errands.
* Expense Reporting: Ensure that all travel and expense reports are accurately completed and submitted in a timely manner.
* Communication: Handle incoming and outgoing email communications, including inbox management.
* Research: Conduct research on various topics and prepare reports and presentations as needed.
* AI/LLM Tools: Use emerging AI/LLM tools to improve their research and development as an executive.
* General Office Duties: Perform general office duties such as local errands, grocery orders, overseeing janitorial staff, organizing office supplies into cabinets, filing, photocopying, and scanning documents.
Requirements:
1. Experience: Minimum of 3 years of experience as an executive/personal assistant or administrative coordinator with C-suite support experience.
2. Startup Experience: Experience working in a startup environment, where everybody is expected to