Job Description - Workplace Partner (70-100%) (14001196 D20250407)Job Number:14001196 D20250407 The Workplace Partner ensures the smooth running of office operations and contributes to the improvement of company processes and daily operations. The Workplace Partner will report to Head of Operations Switzerland. Essential Responsibilities Ownership Office supply orders External archive Badge and CCTV system Workplace intranet homepage Health & Safety, Physical Security & Safety Daily tasks Coupa: Management of rental and vendor invoices for workplace & the insurance leadership team Responsible for office/floor maintenance and repair work Consolidation with the AXA XL caretaker to plan and coordinate activities, daily tasks Dealing with daily correspondence, complaints and queries Development, testing and ongoing optimization of operational processes Monthly tasks Officer tour; check cleaning, office condition Exchange with the building management Quarterly tasks Health & Safety, Physical Security & Safety, IMT reporting Manage local contracts, SLA’s and negotiate prices with external vendors and service providers Management of local workplace budget On request Coordination (with caretaker / catering) & basic organization of board meetings / local events Consultation with the local IT department on all technical matters Order of office supplies like stationary, business cards or coffee supplies Supporting Geneva office Preparing workplace for new employees and coordination of leavers Setting up, implementing and monitoring projects (structural and operational), in close cooperation across departments Check global AXA XL guidelines and implement locally if necessary, taking local guidelines into account Required Experience Professional experience as a Front Office Manager or Office Administrator is an advantage. A successful Office Manager should also have experience with a variety of office management software (incl. email tools, spreadsheets and databases) and be able to perform administrative tasks accurately and timely. Detailed Requirements Proven professional experience as an Office Manager, Front Office Manager or Administrative Assistant Knowledge of office management tasks, systems and procedures Proficient use of MS Office (especially MS Excel and MS Outlook)Practical experience with office equipment Excellent time management and multitasking skills with the ability to prioritize Problem solving skills and attention to detail Excellent written and verbal communication skills Strong organizational and planning skills in a fast-paced environment Creative thinking with the ability to suggest improvements Required Education High school diploma; further qualification as Administrative Assistant or Secretary is an advantage. Company Overview AXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. For mid-sized companies, multinationals and even some inspirational individuals we don’t just provide re/insurance, we reinvent it. AXA XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age, ethnicity and origins, marital status, religion, disability, or any other protected characteristic. Location CH-ZH-Zurich Work Locations: CH Zurich Ernst-Nobs-Platz 7 Zurich 8004 Job Field Management And Business Support Schedule Part-time Job Type Standard
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