Overview
We are SGS – the world's leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 99,500 employees operate a network of 2,500 offices and laboratories, working together to enable a better, safer and more interconnected world.
Job Description
Our HR Team in Zug is actively looking for PAYROLL MANAGER:
Responsibilities
* Primary responsibilities: Ensure state-of-the-art payroll activities for all SGS Swiss entities in compliance with internal and legal requirements (federal & cantonal). Be the contact person for employees regarding all questions related to payroll, social insurances and tax matters. Accurately maintain all payroll related data and support the development of payroll software.
* Process monthly payroll for all entities based in different cantons and for various categories of employees (incl. hourly salaries, freelancers, board members…)
* Enter variables, run payroll processes, check results and archive payroll data to ensure accurate audit-trail
* Issue bank transfer orders and DTA payments together with receipt’s acknowledgment. Ensure distribution of electronic pay slips and related documents. Ensure monthly coordination with pension funds, insurance provider, AVS and tax administrations
* Perform regular checks (family allowances, health insurance premiums, etc.). Actively participate in the payroll processing related to the Long Term Incentive Plan. Share calculations, liaise with employees, update payroll data and produce documentation for tax purposes. Actively participate in the Annual Salary Review (ASR)
* Data reconciliations and checks; update data in the payroll system and generate compensation statements; coordinate with the Finance department; ensure monthly post‑payroll coordination and provide required data (headcounts, accounting file, employee costs, etc.)
* Reconciliation of HR accounts; provide HR costing (salary advance, direct reimbursement…) and participate in the annual forecast/budget process; handle invoices related to tax at source and pension fund contributions
* Anticipate the cost (PO) related to the use of the payroll software (accesses, technical developments)
* HR system maintenance & development: regular checks to ensure alignment of data among the various HR databases; participate in the development of the payroll software and test technical modifications; in case of system migration proceed to double entries and checks of results
* Social insurances: submit and follow-up on indemnity applications (APG, LAA/MPG, unemployment)
* Year-end payroll activities: manage year-end formalities with accuracy and deadlines; coordinate AVS and insurance declarations, year-end salary certificates with tax administrations; production of share related forms; update payroll software with new rates and pension plan updates
* Audits: liaise with internal & external auditors and provide required documentation
* Surveys: provide reporting and run regular surveys (WTW, Mercer, OFS and internal surveys)
* General: act as the contact person for all payroll-related questions (including remuneration of our board members); issue payroll-related correspondence
* Provide HRBPs with payroll data upon request (payroll statistics, simulations, etc.); participate in HR projects (Equal salary) impacting payroll; contribute to updating internal payroll procedures
Qualifications
* Bachelor in Economics or equivalent
* 10 years minimum experience as Payroll Specialist/Manager, operating at a senior level within a multinational environment
* French native and very good knowledge of English (written & spoken); German a plus
* Knowledge of Abacus (must-have). Proficiency with MS Excel. Very good knowledge of Swiss social security and tax legislation; good knowledge of cantonal specifics a plus
* Required skills: high priority management, strong personal organization, accuracy, confidentiality, communication, proactive and problem solving, ability to multitask, autonomous yet a great team player
Additional Information
As part of our recruitment process, we kindly request that you submit your CV in English to ensure accurate evaluation.
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