Event Coordinator Role
This position is responsible for supporting the scientific programme team with event organisation, communications and invitations related to ERS events. The Event Coordinator will also assist with official meetings preparation, follow-up, reporting, and attending ERS meetings when required.
Key Responsibilities:
* Communicate with event organisers, chairs, and faculty regarding event presentation(s), including confirming participation, sharing information, collecting presentations, and organising preparation sessions.
* Organise and take minutes of internal and external meetings to support programme deliverables.
* Ensure smooth preparation of relevant materials before events, provide onsite support when needed, and manage post-event follow-up, including participant surveys and reporting.
* Maintain and update relevant content on our website.
* Collaborate with colleagues to coordinate logistical requirements and organise meetings.
* Prepare statistical reports based on faculty, participants, and content data.
Requirements:
* Highly proficient in office administrative support, with strong command of Microsoft Office programmes (Excel, Word, Outlook, PowerPoint).
* Excellent verbal and written communication skills in English; knowledge of additional languages is an asset.
* Strong planning and organisational skills with attention to details, timelines, regulations, and deadlines.
* Proactive, eager to learn, enthusiastic, independent, and a team player.
* Experience in delivering small-medium size events in an international environment is an asset.
* Valid Swiss work permit or nationality.
Location: Lausanne, Switzerland Type: Temporary 50%