* A proactive Administrative Assistant with solid experience in coordination * A detail-oriented, adaptable professional with excellent communication skills ## About Our Client ## Our client is an international organisation. ## Job Description ## **Travel and Logistics Coordination** \* Manage end-to-end travel arrangements for team members, including flights, accommodation, visa applications, ground transportation, and travel insurance \* Act as the main point of contact for travel-related matters, ensuring cost efficiency and compliance with internal policies **Financial and Administrative Support** \* Support the internal expense claims process, ensuring accuracy and timely follow-up \* Coordinate the processing of internal and external invoices in liaison with relevant stakeholders \* Maintain accurate records and ensure proper administrative tracking **Administrative Coordination and Filing** \* Provide comprehensive administrative follow-up for ongoing projects and initiatives \* Maintain, organize, and continuously improve physical and digital filing systems to ensure easy access to documentation **Meeting and Calendar Management** \* Coordinate online and in-person meetings, including scheduling, room bookings, logistics, and technical setup \* Ensure meeting rooms are properly prepared and equipped for effective collaboration **Documentation, Reporting, and Governance Support** \* Attend meetings as requested and produce clear, accurate minutes \* Prepare agendas, presentations, and supporting documentation \* Assist in compiling materials for submission to governance or decision-making bodies **Event and Workshop Support** \* Provide logistical and administrative support for workshops, internal meetings, and team events as required ## The Successful Applicant ## \* 2 to 5 years of proven experience in an administrative assistant, office management, or coordination role \* Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Adobe Acro...