* Coordinate multi‑leg international travel for a high‑profile CEO with precision
* Own a fast‑paced global calendar, managing strategic meetings across time zones
About Our Client
Our client is a privately held, globally active pharmaceutical organisation with a strong footprint across multiple international markets. Headquartered in Switzerland, the company is undergoing a strategic growth phase and is recognised for its innovation, agility, and commitment to excellence. With a dynamic leadership team and a collaborative culture, the business offers a unique opportunity to contribute at the highest level of executive operations.
Job Description
* Maintain and optimise a dynamic, high‑volume calendar with frequent changes. Coordinate internal and external meetings, board sessions, and strategic engagements across multiple time zones.
* Plan and execute intricate international travel itineraries, including flights, ground transport, visas, accommodations, and contingency planning. Ensure seamless transitions between engagements and proactive resolution of travel disruptions.
* Prepare daily schedules, briefing packs, and background materials to ensure the CEO is fully informed and prepared for each engagement.
* Organise and support executive‑level meetings, including agenda setting, minute‑taking, and follow‑up tracking.
* Draft and review confidential correspondence, presentations, and reports. Act as a gatekeeper and liaison for internal and external communications.
* Lead or contribute to strategic initiatives and special projects, ensuring timely execution and alignment with business objectives.
* Build trusted relationships across the organisation and externally to facilitate effective collaboration.
* Oversee administrative processes within the executive office, including budget tracking and cross‑functional coordination.
The Successful Applicant
We are seeking a highly experienced professional with a proven track record of supporting C‑suite executives in a global, fast‑moving environment.
* Degree in Business Administration or equivalent
* 8+ years of experience supporting C‑Level (ideally the CEO) executives in a multinational setting
* Demonstrated expertise in managing complex travel and scheduling across global regions
* Exceptional organisational and project management skills
* High level of discretion, integrity, and emotional intelligence
* Fluent in English; additional languages are an asset
* Proficiency in MS Office and digital collaboration tools
* Proactive, adaptable, and solution‑oriented mindset
What’s on Offer
* A high‑impact role at the centre of executive decision‑making
* Exposure to strategic leadership in a global context
* A collaborative and empowering work culture
* Competitive compensation and benefits
* Office based in Zug with hybrid flexibility and occasional travel
For a confidential discussion about this opportunity, please apply via the button. Only shortlisted candidates will be contacted.
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