Job Responsibilities
* Conduct research and prepare briefing documents or presentations for business initiatives, internal/external meetings, and travel.
* Act as the first point of contact for internal and external stakeholders, managing communications and correspondence (emails, calls, etc.).
* Organize and prioritize executive tasks to ensure deadlines are met.
* Assist with the coordination and tracking of key projects and initiatives.
* Collaborate with various departments to ensure that projects and deadlines are managed efficiently.
* Manage calendars, including scheduling meetings, coordinating travel arrangements, and organizing itineraries.
* Prepare and process expense reports, travel bookings, and ensure necessary approvals are obtained.
* Maintain and organize documentation, ensuring confidentiality and accuracy.
* Manage the filing system, both physical and digital, to ensure data is accessible and secure.
* Provide interpreting and translating support (English, French, and Russian).
Your Profile
* Previous experience supporting senior executives and working with leadership teams is essential.
* Currently employed within a bank, multi-family office, or financial institution in Switzerland.
* Fluency in English (C2); proficiency in French (C1) and Russian (C1).
* Proficient in MS Office Suite; familiarity with project management software and digital collaboration tools is desirable.
* Exceptional organizational skills with the ability to handle multiple tasks effectively.
* Strong interpersonal and communication skills, with a professional demeanor suitable for high-profile interactions.
* High attention to detail and accuracy, especially in handling confidential information.
* Problem-solving mindset with proactive needs anticipation and issue resolution skills.
What We Offer
* An agile environment that fosters innovative thinking, effective work practices, and mutual trust.
* A flat hierarchy promoting collaboration at all levels.
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