Executive and Team Assistant (m/f/d) - Business Administrator / Executive Assistant / Office Manager/ G-Suite/ English
Background: We are looking for a qualified Executive and Team Assistant (m/f/d) for our customer, a big Diagnostic company in Rotkreuz, Zug. The ideal candidate thrives in a fast-paced environment and wants to have a direct impact on commercial delivery.
The perfect candidate: We are looking for someone with extensive understanding of business processes related to manufacturing systems and with working knowledge of continuous improvement principles. Additionally, we need someone with fluent German skills and strong knowledge with GxP. The Perfect Candidate has a minimum of 3+ years of experience as an Executive Assistant and is highly skilled with Google Suite applications.
Tasks & Responsibilities:
* Executive Support & Coordination: Serve as the trusted point of contact for a regional LT member, managing complex calendars, expense reporting and arranging international travel.
* Operational Excellence: Serve as the 'go-to' operational expert for the team, handling budget management, expense tracking, purchase orders, digital signatures and ensuring all administrative processes run smoothly.
* Confidentiality: Handle highly sensitive and confidential business and financial information with discretion and professionalism
* Team Enablement: Drive a positive and productive team environment by coordinating meetings and large-scale events, while also developing and maintaining team resources like the G-Site.
* Calendar & Meeting Management: Schedule and coordinate NEO meetings, organize agendas, record action items and decisions.
* Communication Oversight: Manage the NEO generic email account, screen and draft responses, and maintain organized correspondence.
* Community Engagement: Maintain active Google Spaces groups, manage member lists, and oversee mailing lists for the NEO Team and Digital Marketing Community.
* Administrative support of NEO Sub-Chapter Leaders: Provide proactive coordination and organizational assistance to ensure consistency and efficiency
* Assistant Network: Close collaboration with the EMEA-LATAM Assistants and providing support to each other as needed
Must Haves:
* A Bachelor's Degree in Business Administration, or a related field, or a commercial apprenticeship in office administration (KV)
* Minimum of 3+ years of experience as an Executive Assistant or Office Manager.
* Highly skilled with Google Suite applications and actively utilize AI tools to automate routine tasks.
* A fast learner with a 'can-do' attitude, eager to experiment with new ways of working and thrive in a global network.
* A natural team player who can maintain confidentiality and build strong relationships across the organization.
* A proactive, adaptable, and highly organized professional.
* Fluent C1+ level verbal and written English communication skills
Nice to Have:
* Roche Experience
We offer staff leasing & payroll services. For our candidates this is free of charge, also for Payroll we do not charge you any additional fees.
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