Overall Purpose
Lung Cancer Europe is seeking a dynamic junior administrative assistant who will thrive in a non-profit pan European patient advocacy with members in over 23 countries. You will be part of the operations team providing administrative cross-functional administrative support to the board members as well as the operations team. For more info on our organisation and work: https://www.lungcancereurope.eu/
Your Key Responsibilities
Reporting to Board members and under the supervision of the Head of Operations, the Junior Administrative Assistant will provide day-to-day administrative support to ensure smooth running of Lung Cancer Europe’s operations and planned projects.
Maintaining office systems: filing, records, supplies ordering and vendor liaison
Support HR and finance tasks: onboarding paperwork, expense reports, basic invoicing
Support basic budget and procurement tasks: preparing simple cost estimates, checking invoices against contracts, and keeping track of project related expenditures
Coordinate meetings, travel arrangements and company calendar
Produce and format documents, reports and presentations
Improve office processes and support ad-hoc projects as needed
Must-have skills & experience
2+ years in an administrative or office support role
Strong written and verbal communication skills
Proficient with MS Office (Word, Excel, Outlook) and digital collaboration tools
Comfortable using Monday.com, Calendly and modern notetaking or AI assisted productivity tools for scheduling, documentation and filing
Proven ability to work accurately with numbers and follow internal procedures for finance, procurement and recordkeeping
Excellent organisation, prioritisation and time management
High attention to detail and accuracy
Customer-service orientation and professional phone manner
Discretion and ability to handle confidential information
Ability to work independently and collaborate with a small team
Diploma or certificate in business/administration
Experience with HR systems (e.g., BambooHR) and onboarding tasks
Basic Monday.com
Experience coordinating travel, events or executive support
Strong document formatting and presentation skills (PowerPoint)
Process improvement mindset and experience implementing office
How to apply
Send your CV along with a cover letter to this email address: apply@lungcancereurope.eu. Name the email ‘Admin Assistant’
Date of application closure: 5th Jan 2026
Interviews are expected to be held in the week of 6th – 12th January.
Please note that applications will be reviewed on a rolling basis and the vacancy may be closed earlier if a suitable candidate is identified.
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