In this position, you ensure a professional and smooth office operation. With experience, discretion, and a strong service orientation, you guarantee efficient processes and shape the reliable appearance of our company both internally and externally.
You take on a central role in the office, coordinating key processes and providing reliable, forward-looking support to management and internal teams. In doing so, you ensure that information, processes, and resources are managed efficiently and are well aligned.
Your main responsibilities:
* Full responsibility for a seamless and well-organized office environment
* Guest reception and care at the highest professional level
* Direct support to executive management and specialist departments, including prioritizing and coordinating tasks
* Planning, organizing, and follow-up of meetings, sessions, and internal events
* Support in contract management (preparation, tracking, and filing)
* Coordination of translations, certifications, and other administrative processes
* Responsibility for courier and correspondence services as well as the quality of external communication
* Management of travel arrangements, expense processes, and document management
* Coordination with internal interfaces and external partners (IT, facility management, service providers, etc.)
* Participation in internal projects, process optimization, and the further development of administrative standards
Your Profile
Key Requirements
* Discretion, integrity, and professional appearance
You act at all times with the highest level of responsibility and confidentiality—both internally and externally. Your manner is calm, confident, and representative.
* Confident communication in German and English
You communicate precisely, reliably, and appropriately for your audience—both in writing and verbally.
* Trustworthiness and loyalty
You are a discreet and reliable point of contact who acts proactively and in the best interest of the company.
Essential Qualifications
* Several years of experience in a responsible office or management support role, ideally in a consulting, financial, or private banking environment
* Strong organizational and coordination skills in an environment with high standards for quality and confidentiality
* Proactive, structured, and solution-oriented work style with an eye for what is essential
* High standards of quality and efficiency in planning, execution, and communication
Preferred Qualifications
* Confident use of MS Office and modern digital tools
* Resilient, loyal personality with a strong sense of responsibility and service orientation
What We Offer
* Independent, diverse, and responsible part-time position
* Professional, trust-based working environment with an exclusive clientele
* Direct collaboration with executive management and experienced advisors
* Modern working conditions, flexible working hours, and long-term perspectiv
We look forward to receiving your complete application documents.
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