Manpower We are looking for an experienced Executive Assistant to support the Head of Global CE&O of a leading Pharmaceutical company in Baar, Zug Primary responsibilities - Executive & Team Support ● Provide comprehensive administrative support, including proactive calendar management, meeting prioritization, and coordination across multiple time zones. ● Manage complex travel arrangements and itineraries for international business trips; ensure accurate submission of expenses, reconciliations, and compliance with company travel policies. ● Organize and facilitate internal and external meetings: scheduling, agenda preparation, briefing materials, technology setup, follow up actions, and maintenance of shared workspaces. ● Facilitate onboarding activities for new team members, ensuring smooth integration into tools, systems, and team processes. ● Maintain and improve digital collaboration environments (SharePoint, shared drives, departmental hubs), ensuring information is structured, current, and accessible. ● Act as the central point of contact for record management, archiving, contract routing, document control, and compliance with internal policies and standard operating procedures. ● Coordinate cross functional projects and initiatives: track timelines, follow up on deliverables, prepare project documentation, and ensure milestones are met. ● Support department operations, including procurement activities (raising purchase orders, managing vendor onboarding, and monitoring budget spend). ● Liaise with internal IT and external suppliers for device setup, access requests, software onboarding, troubleshooting, and technology logistics for hybrid meetings. ● Support the creation of presentations, dashboards, and documents using PowerPoint, Excel, and other digital tools; ensure visual consistency and executive ready formatting. ● Communication & Stakeholder Management ● Serve as a professional point of contact for internal and external stakeholders, coordinating information flow and representing the executives with discretion. ● Prepare communications, meeting summaries, and follow up notes as required; ensure clear alignment and timely dissemination of information across global, regional, and local teams. ● Oversee hospitality for visitors, contributing to a professional, inclusive, and welcoming environment. ● Continuous Improvement ● Proactively identify opportunities to optimize administrative processes, improve operational efficiency, and enhance team collaboration. ● Anticipate challenges, propose solutions, and support leaders in managing competing priorities in a fast-paced environment. If you are interested, please apply with a copy of your CV at the earliest. Interviews will take place immediately Branche: Pharma-Industrie Funktion: Personalwesen