For one of our clients, a dynamic financial services company based in Geneva, we are looking for a:
HR & ADMINISTRATIVE OPERATIONS SPECIALIST
Job description
* Manage the full employee lifecycle, including onboarding and offboarding processes.
* Draft employment contracts, coordinate social security and pension enrolments, and manage work permits (B and G permits).
* Organise payroll operations, including monthly salary processing, bonus payments, family allowances, and social security reporting.
* Liaise with external partners (e.g. CIAM, LPP AXA, insurance providers, authorities) and ensure timely updates of employee data and declarations.
* Coordinate all HR administrative tasks: employee file updates, sick leave, holiday tracking, salary adjustments, and expense reimbursements.
* Prepare HR documentation (welcome emails, exit letters, employment certificates, policy updates).
* Support and improve internal HR policies and procedures.
* Organise business trips, including travel bookings and logistics.
* Oversee office operations: vendor coordination, IT infrastructure (with providers), supply procurement, and space organisation.
* Manage office logistics such as mail handling, meeting rooms, and general upkeep.
Required profile
* Minimum of 3 years’ experience in HR administration and office management.
* Good knowledge of Swiss labour law and HR administrative practices.
* Proficient in HR software, Microsoft 365, and payroll platforms.
* Fluent in French and English; Spanish is a plus.
* Strong organisational skills and ability to handle multiple responsibilities simultaneously.
* Excellent interpersonal communication and problem-solving abilities.
* Proactive, detail-oriented, and capable of working independently.
All files will be treated with the utmost confidentiality.
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