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To make a difference with us, all you need to do is bring your human best.
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Local Applicants welcome
Position: INTERIM for 10months
Location: Geneva, Switzerland
Department: Research & Development
Reports to: R&D Planning Director
Research and Development Assistant (F/M/D)(10months contract)
About the position:
As an R&D Assistant, you will provide high-quality administrative, organizational, and coordination support to R&D senior management and team members in Geneva. You will ensure the smooth execution of day‑to‑day operations, act as a key interface with internal and external stakeholders, and handle confidential information with absolute discretion.
This role is ideal for someone who thrives in a fast-paced international environment, enjoys multitasking, and takes pride in delivering excellence.
What will you do?
1. Meeting, Event & Project Support
* Organize internal and external meetings, events, and conferences (logistics, agenda preparation, materials, communication, catering)
* Produce presentations, reports, charts, and other business documents
* Support the creation and execution of internal surveys and reporting tools
2. Travel & Expense Coordination
* Manage business trips for R&D teams: flight/hotel bookings, transfers, visas
* Handle travel reimbursements and support employees with Concur issues or training
3. IT, Communication & Digital Support
* Liaise with IT to manage service requests, troubleshooting, and system access
* Maintain distribution lists, Workplace groups, SharePoint Online and Teams sites
* Prepare/publish internal posts and support the creation of professional documents aligned with JTI brand guidelines
4. Purchasing & Vendor Management
* Support procurement activities (vendor creation, purchase requisitions, goods receipts, invoice follow-up)
* Coordinate with GBS P2P, Accounting, IT, and suppliers to resolve issues
5. Onboarding & Offboarding
* Coordinate equipment, application access, badges, travel, and documentation for new joiners, movers, and leavers
* Support credit card requests and Concur setup
6. Sample Storage & Logistics
* Manage sample storage space, documentation, and destruction procedures
* Prepare proforma invoices and support shipping/customs activities
* Handle office supplies, printing, archiving, and subscriptions
Key Skills & Qualifications
* Commercial school diploma or equivalent, University degree is an asset
* At least 3 years of administrative/secretarial experience in an international corporate environment
* Experience supporting management-level stakeholders
* Fluent English and French (both written and spoken). Additional languages are an advantage
* Excellent command of MS Office (Word, PowerPoint, Excel, Outlook).Experience with SAP and Concur.
* Strong organizational and time‑management skills.
* Excellent communication and interpersonal skills.
* Highly accurate, proactive, and adaptable with strong problem-solving abilities.
* Ability to manage sensitive information with discretion.
Are you ready to join us? Build your success story at JTI. Apply now
Next Steps:
After applying, if selected, please anticipate the following within 1-3 weeks of the job posting closure: Phone screening with Talent Advisor > Assessment tests > Interviews > Offer. Each step is eliminatory and may vary by role type.
At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. If you need any specific support, alternative formats, or have other access requirements, please let us know.