Position Summary:
The Office Manager will be responsible for managing the daily operations of the Crinetics office in Zug, coordinating events and administrative tasks, interfacing with employees across all levels, departments, and functions. This position will serve as the point person responsible to keep the office environment running smoothly and in top aesthetic condition. The office manager is an energetic professional who can wear multiple hats, experienced in handling and troubleshooting a wide range of administrative duties, works independently, and enjoys the administrative challenges of supporting an office environment of diverse people. This is a part-time position requiring two onsite days / week.
Essential Job Functions and Responsibilities:
These may include but are not limited to:
* Partner with employees to coordinate daily office operations, small projects, events, and administrative tasks.
* Coordination of the team calendar
* Oversee the maintenance of the office environment, workflows, and equipment.
* Coordinating the onboarding of new team members (IT equipment, keys to facilities, badges, visit cards etc.)
* Oversee inventory of office and janitorial supplies, kitchen items, onsite food stocks, and other incidentals necessary for office operations.
* Plan office events and provides a positive environment for employees and guests.
* Interface with VIPs, guests, employees, clients, vendors, and contractors.
* Assist in troubleshooting Teams / Zoom conference meetings and Audio/Visual difficulties in partnership with IT
* Setup and organization of business reviews, offsite events, trainings etc.
* Ensure office environment remains organized and maintained in impeccable condition.
Education and Experience:
Required:
* 7 years of related office management experience, preferably in a biotechnology or life sciences company.
* Bachelor's degree in business administration or related field (a combination of education and experience will be considered).
* Strong organizational and leadership skills.
* Excellent communication and interpersonal skills.
* Proficient in the entire Microsoft Office suite including Outlook, Word, Excel, and PowerPoint.
* Experience handling corporate phone calls and correspondence required.
Qualifications and Skills:
* Adaptable to constantly changing demands and responsibilities with the upmost professionalism.
* Ability to assign different tasks to team members, train and follow up with feedback throughout the process.
* Manage different projects and programs from design to implementation to solve different office needs.
* Organized with the ability to multitask to complete a wide variety of tasks.
* Able to juggle multiple tasks simultaneously and wear many hats.
* Proactive communicator with the ability to prioritize and problem solve in a timely manner.
* Take charge personality while maintaining a calm and collected demeanor.
* Ability to organize, coordinate, and execute special events and business meetings.
* Strong interpersonal skills to interact positively with employees and guests.
* Leadership ability to manage challenges and oversee office staff.
* Attention to detail to ensure tasks are completed thoroughly and correctly.
* Elevated level of attention to detail and organization.
* Excellent written and verbal communication skills to produce reports, assign tasks, accept instructions, and handle varying organizational assignments.
* Interact with internal and external stakeholders in a friendly and professional manner.
* Team player with supportive, customer service mentality.
* Ability to work independently and manage time effectively.
* Guides projects and workflows from initiation to completion.
* Catches and remembers details both big and small.
* Takes initiative in solving problems and improving processes.
* Resourceful, flexible, and ability to think on their feet.
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