Responsibilities
Executive Support and Partnership
* Manage complex, ever-changing calendars for the CEO (based in Zurich) and C-level team.
* Act as key point of contact between executives, internal teams, and external partners.
* Serve as a gatekeeper and time advocate to ensure priorities are clear and schedules run efficiently.
* Support leadership effectiveness through strong operational awareness and responsiveness.
* Coordinate CEO-related internal, customer, and partner events and workshops.
Travel and Logistics
* Coordinate domestic and international travel end-to-end, including flights and accommodations.
* Anticipate travel needs and ensure executives are fully prepared and supported.
Administrative Support
* Manage C-level expense reporting and reimbursements with accuracy and timeliness.
* Handle administrative tasks with strong organization, discretion, and attention to detail.
* Support ad hoc requests and shifting priorities as needed.
Board and Leadership Coordination
* Coordinate logistics for global board meetings, including scheduling and preparation.
Zurich Site Manager and Operations
* Serve as site manager for the Zurich office, ensuring smooth day-to-day operations.
* Manage vendors, including facilities, catering, and office services.
* Oversee office supplies, ordering, and workplace coordination.
* Support office events, team gatherings, and leadership visits.
* Partner cross-functionally to ensure a consistent workplace experience.
Qualifications
* 7+ years of experience supporting C-level executives in a fast-paced, global environment.
* Experience in a technology company is a plus.
* Strong ability to manage complex schedules and international travel logistics.
* Excellent communication skills with the ability to operate with discretion and professionalism.
* Highly organized, proactive, and able to manage multiple priorities with ease.
* Strong business acumen and comfort working in ambiguity.
* Advanced proficiency in Microsoft Office and standard business tools.
* Flexible, responsive, and willing to support outside of standard business hours when needed.
We welcome and encourage diversity in the workplace regardless of race, gender, religion, age, sexual orientation, disability, or veteran status.
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