Legal Operations Specialist – JobCourier
We are looking for a Legal Operations Specialist to join our team starting in December. If you are interested, please apply directly.
Branche: Chemieindustrie
Funktion: Kundenservice
Our Requirements
* Provide administrative support to senior leaders within the Legal Department
* Manage calendars (MS Outlook) and coordinate regular meetings
* Prepare agendas, minutes, presentations, and meeting materials
* Facilitate virtual meetings using Zoom and MS Teams
* Handle internal and external correspondence
* Manage documents, deadlines, travel arrangements, and expense processes
* Support contract and document management, including electronic filing, workflow monitoring, and signature coordination
* Assist in organizing meetings, training sessions, events, and engagement activities
* Maintain email distribution lists, Teams folders, SharePoint sites, and org charts
* Support onboarding of new team members
* Act as first point of contact for facility and IT-related requests
* Manage mail, courier services, travel, and visa requests
* Document administrative processes and support continuous improvements
* Provide broad administrative support across all Legal Operations processes
Your Profile
* Several years of experience in an administrative role; experience in a legal department or law firm is an advantage
* Strong communication skills and ability to work with internal and external stakeholders
* Experience working in international and multicultural environments
* High proficiency in MS Office (Excel, Word, PowerPoint), MS Teams, Zoom, and SharePoint
* Strong organizational and time-management skills with the ability to prioritize tasks
* Detail-oriented, proactive, reliable, and service-oriented
* High level of discretion and confidentiality
* Tech-savvy and comfortable learning new tools and digital processes
* Bachelor's degree in business administration or a related field (or equivalent)
* Fluent in English; good German skills required. Additional languages are a plus
* Understanding of administrative, legal, or corporate processes is an advantage
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Management and Manufacturing
Industry: Chemical Manufacturing
If you are interested in this opportunity, please apply directly.
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