About Our Client
Our client is an international company.
Job Description
Portfolio and Stakeholder Support
* Provide coordination and logistical support for meetings, workshops, and engagements with internal and external stakeholders, both in person and online.
* Support the planning, budgeting, and delivery of regional and portfolio‑level events involving diverse partners.
* Assist in the preparation and distribution of briefing notes, presentations, and training materials.
Information and Data Management
* Coordinate the administration of grant‑related entity data, including reviewing, validating, and processing change requests in line with established procedures.
* Ensure partner and stakeholder records and related documentation are kept accurate and up to date in corporate systems.
* Maintain organized digital filing systems and support effective information flows across teams.
* Provide administrative support for collaboration platforms (e.g. shared workspaces and team sites), including setup, maintenance, and user onboarding.
* Support document translation processes and quality checks when required.
Team Operations and Business Support
* Contribute to operational planning, progress tracking, reporting, and budget monitoring for assigned workstreams.
* Coordinate business travel arrangements for staff and external participants, ensuring compliance with security and internal requirements.
* Track travel‑related expenditures and execution rates as delegated.
* Apply standard procedures to manage access rights to digital tools and communication channels.
* Support procurement‑related processes for suppliers and service providers when required.
* Assist with onboarding activities for new team members and support team initiatives that promote collaboration, wellbeing, and effective teamwork.
* Provide administrative support for specific budget oversight activities when requested.
Grant Lifecycle Support
* Provide administrative and coordination support for standard grant management processes, ensuring documentation, data inputs, and stakeholder contributions are handled in line with agreed requirements.
The Successful Applicant
* University degree in business administration, public administration, finance, international relations, social sciences, or a related field, or equivalent professional training or relevant work experience.
* Experience in a portfolio support, coordination, or operations role.
* Experience working with digital platforms and systems used for monitoring processes and managing information.
* Demonstrated ability to manage multiple tasks, meet deadlines, and adapt in fast‑paced environments.
* Experience with basic budget tracking or financial monitoring.
* Strong organizational skills and attention to detail.
* Excellent command of English (written and spoken).
* Knowledge of additional regional languages is an asset.
What's on Offer
2 days of home office per week.
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