- Coordinate and manage complex calendars across time zones, including scheduling meetings and appointments
- Draft, proofread, and manage internal and external communications
- Prepare and format documents, reports, and presentations to meet internal standards
- Organise international travel arrangements and prepare detailed itineraries
- Reconcile credit card statements, process reimbursements, and manage travel and financial documentation
- Provide back-up support for other senior assistants within the unit
- Maintain and structure both electronic and physical filing systems, ensuring easy retrieval and confidentiality
- Assist in strategic project coordination, including scheduling, documentation, and tracking deliverables
- Prepare agendas and meeting minutes and follow up on action items
- Support sprint meetings and contribute to ideation and prioritisation processes
- Help organise internal and external events and liaise with stakeholders for logistics and documentation
- Maintain stakeholder contact databases and assist with communication follow-ups
- Proactively identify and implement improvements in administrative and organisational processes
International and fast paced company within the financial industryTemporary contract for 12 months with possibility of extension
- Proven experience in a broad administrative or operational support function
- Experience working in a start-up or highly dynamic and evolving environment
- Comfortable engaging with stakeholders across different backgrounds and seniority levels
- Fluent English is required
- Strong proficiency in Microsoft Office 365 and Outlook
- Highly organised, detail-oriented, and able to multitask efficiently
- Strong interpersonal skills, collaborative mindset, and ability to work in a flat and multicultural team structure
- Acts with discretion, tact, and initiative
Our client is an international organisation at the intersection of finance and innovation. The Strategy & Operations unit in Basel operates in a highly international, fast-paced and multidisciplinary environment, collaborating with colleagues and partners across Europe, Asia, and North America. For this role the client would like the candidate to be on side 80%.
A dynamic role within an international, fast-paced environment at the intersection of finance and innovation. You'll gain exposure to senior stakeholders, collaborate globally, and contribute to impactful strategic projects - all from a modern and collaborative workspace in Basel.