* Conduct research and prepare briefing documents or presentations for business initiatives, internal / external meetings, and travel.
* Act as the first point of contact for internal and external stakeholders, managing communications and correspondence (emails, calls, etc.).
* Organize and prioritize executive tasks to ensure deadlines are met.
* Assist with the coordination and tracking of key projects and initiatives.
* Collaborate with various departments to ensure that projects and deadlines are managed efficiently.
* Manage calendars, including scheduling meetings, coordinating travel arrangements, and organizing itineraries.
* Prepare and process expense reports, travel bookings, and ensure necessary approvals are obtained.
* Maintain and organize documentation, ensuring confidentiality and accuracy.
* Manage the filing system, both physical and digital, to ensure data is accessible and secure.
* Provide interpreting and translating support (English, French and Russian).
Your profile
* Previous experience of supporting senior executives and working with leadership teams is a must.
* Currently in place within a bank, a multi-family office or a financial institute in Switzerland.
* Fluency in English is required (C2). Proficiency in French (C1) and Russian (C1).
* Comfortable using MS Office Suite. Familiarity with project management software and digital collaboration tools is desirable.
* Exceptional organizational skills with the ability to handle multiple tasks effectively.
* Strong interpersonal and communication skills, with a professional demeanor and the ability to interact with high-profile individuals.
* High attention to detail and accuracy, especially in handling confidential information.
* Problem-solving mindset with the ability to anticipate needs and proactively address issues.
What do we offer?
* Agile environment in how we think, the way we work and our trust for each other.
* Flat hierarchy with collaboration at all levels.
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