Job description
As our Management Assistant & Office Manager, you are key point of contact for our employees and you play a pivotal role in ensuring our office runs like clockwork while supporting our executive team.
Responsibilities
* Office Operations : Oversee daily office functions, maintain supplies, manage vendor relationships, and ensure a welcoming, well-organized workspace
* Facility Management : Liaise with building management, handle maintenance requests, and ensure compliance with health and safety standards
* Event Planning : Organize internal and external meetings, workshops, and company events—from meeting scheduling to logistics, catering and follow-up
* HR Collaboration : Support onboarding and offboarding processes, maintain employee records, assist with HR communications, and help coordinate team activities
* Communication & Culture : Act as a point of contact for internal communications, support company-wide initiatives, and help foster a collaborative and inclusive environment
* Executive Support : Provide proactive assistance to the Executive team, including calendar management, meeting coordination, travel arrangements, and expense reporting
* Document & Data Management : Prepare reports, presentations, and internal documentation; ensure confidentiality and accuracy in all administrative tasks
* Process Improvement : Identify opportunities to streamline workflows, improve administrative systems, and enhance overall efficiency
* Ad Hoc Projects : Take ownership of special assignments and cross-functional projects that contribute to the company’s strategic goals
Profile
We’re looking for someone who combines professionalism with cordiality, and precision with flexibility. Ideally, you’ll bring :
* A completed higher vocational education (commercial apprenticeship, bachelor or similar)
* At least 3–5 years of relevant experience in office management, executive assistance, or administrative coordination—preferably in an international or fast-paced environment
* Fluency in German and English, both written and spoken, is essential, Swiss German is a plus
* Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort with digital collaboration tools
* A structured, detail-oriented approach with the ability to juggle multiple priorities and deadlines
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