Finance:
- Accounting Inputs: Review, verify, and process incoming invoices to IFFEd; manage timely invoicing to IFFEd's funders.
- Monthly Accounting Statements: Complete review of monthly accounting statements received from IFFEd's accounting firm; identify and report discrepancies or issues to the Head of Operations.
- Quarterly Finance Analysis: Coordinate preparation of budget and administrative finance data for IFFEd's quarterly finance review; work with accountants on budget vs. actuals analysis.
- Record Keeping: Ensure all financial records and documentation are effectively maintained and organized.
- Grant Management and Donor Reporting: Track and manage IFFEd's donor reporting requirements; liaise with accountants and operations team to produce timely reports for donors.
- Internal/External Audit: Support preparations and follow-up for IFFEd's annual audit and any internal audit processes (due to be established in 2025).
Operations:
- Contract Management: Prepare drafts of contracts based on standard IFFEd templates; coordinate contract approval process; maintain a database of all contracts and ensure compliance with organizational policies.
- Service Provider Research and Due Diligence: Conduct research on possible service providers to support IFFEd's operations, including digitizing key processes (e.g., expenses, timesheets); implement a supplier due diligence process for all new suppliers.
- Procurement Process Management: Support team IFFEd to manage the procurement process in line with IFFEd procurement policy.
- Compliance: Manage compliance processes with selected IFFEd policies, e.g., annual conflict of interest declaration.
- Board Meeting and Travel Logistics: Support logistics arrangements and travel for IFFEd's team and Board members, especially around IFFEd Board meetings (in-person twice per year) and any IFFEd flagship events.
- Other Duties: Contribute to continuous improvement initiatives and any special projects regarding finance and operations; participate in finance and operations team meetings; perform any other related duties as assigned by the Head of Operations and/or Head of Finance.
Transform Global Education: Be part of a mission-driven organization Work in an exciting early-growth phase with a small, ambitious team
- Qualifications: Bachelor's degree or equivalent in Finance, Accounting, Business Administration, or a related field; 4+ years of relevant work experience in financial management or administration, with evidence of increasing responsibility.
- Skills: Strong organizational and administrative skills; excellent attention to detail and accuracy; effective communication skills; ability to work collaboratively in a team environment; proficiency in Microsoft Office Suite, particularly Excel, and at least one professional accounting software; proficiency in English (required) and French (preferred).
- Attributes: Can-do attitude; flexibility to adapt to a start-up environment; ability to suggest improvements and lead finance and operational systems development projects as the organization scales.
The International Finance Facility for Education (IFFEd) is a powerful new financing engine dedicated to unlocking additional affordable financing for global education and human capital development. Their mission is to ensure that 1.2 billion children and youth in lower-middle-income countries have the opportunity to learn, earn, and thrive. Based in Geneva, Switzerland, IFFEd is in an exciting early-growth phase with a small core team and an ambitious vision.
- Contract Type: Staff
- Time Commitment: 50-60%, approximately 7-10 days per month
- Location: Geneva, Switzerland
- Equal Opportunity: IFFEd encourages applications from qualified individuals regardless of race, gender, age.