Responsibilities
* Provide reliable and service-oriented HR administrative support focused on activities that cannot be handled through the HRIS self-service environment.
* Ensure accurate monthly payroll processing and deliver high-quality executive assistance to the CPO.
* Ensure the accuracy, completeness, and timely execution of HR administrative activities that remain outside HRIS self-service, payroll input processing, and executive support tasks.
* Maintain high-quality employee data, documentation, and records in HR systems and files, especially for sensitive or salary-impacting changes requiring HR validation.
* Provide reliable coordination and follow-up for CPO priorities, meetings, and communications, ensuring professionalism, discretion, and responsiveness.
* Support efficient HR service delivery and contribute to process reliability, user satisfaction, and operational continuity.
HR Administration (40%)
* Manage HR administrative activities that cannot be handled through the HRIS self-service environment, ensuring accuracy, compliance, and timely follow-up.
* Handle administrative processes such as work permit requests, work certificates, accident insurance case declarations, and other employee data changes with salary impact that employees cannot update themselves.
* Organise and coordinate welcome activities for new employees and ensure the corresponding administrative follow-up linked to onboarding.
Monthly Payroll Processing (10%)
* Prepare and input monthly salary data and payroll variables.
* Verify completeness and accuracy of payroll inputs.
* Support payroll payment preparation and employee payroll-related communications.
CPO Assistant (20%)
* Provide proactive executive support to the CPO, including agenda coordination, meeting preparation, document formatting, follow-up of action points, communication support, and handling sensitive information with discretion.
* Contribute to the quality, accuracy, confidentiality, and continuous improvement of HR operations, data, and administrative support tools and projects.
Qualifications
* HR administration certification; Brevet Fédéral is a strong advantage.
* Proven experience in HR administration (in an HRIS-enabled environment) and payroll support required.
* Experience supporting a senior executive is a strong asset.
* Ability to handle sensitive and salary-impacting employee data.
* Proven experience in payroll data processing.
* Strong expertise in insurance case administration.
* Onboarding coordination experience.
* Strong command of Microsoft Office tools.
* Fluent in French and English required; German is a plus.
Interpersonal Skills
* Strong work ethics, confidentiality, and discretion handling.
* Proactivity and ability to work autonomously.
* Organized and structured way of working.
* Attention to detail.
* Positive and solution-oriented mindset.
We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, and gender identity.
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