Assistant site manager

Assistant Site Manager (Valleiry - France)

Join the FIA and play a key role in supporting the daily operations and logistics activities of our Valleiry site. As an Assistant Site Manager, you will assist in ensuring the smooth running, safety, and efficiency of site operations while contributing to the delivery of logistics services for FIA championships and events worldwide.

Working within the Workplace Department, you will collaborate with internal stakeholders and external partners in a dynamic, international environment.

Site Operations & Facilities Management

• Support the Site Manager in overseeing the daily operations of the Valleiry site
• Contribute to general services, maintenance (preventive and corrective), and regulatory compliance
• Assist in ensuring site safety and security standards are upheld
• Coordinate and supervise external contractors and service providers
• Support stock management and inventory processes
• Monitor and follow up on maintenance and service contracts

Logistics & Shipping Operations

• Handle daily shipment processes (e.g., DHL), including preparation of parcels and shipping documentation
• Ensure proper tracking of shipments, delivery timelines, and issue resolution
• Manage invoicing control related to logistics activities
• Organise and coordinate transportation of equipment for FIA championships and events
• Request quotations and select transport providers
• Coordinate pickups and deliveries
• Ensure compliance with transport and packaging standards

Customs & International Trade

• Manage import/export customs formalities within Switzerland and internationally
• Prepare and verify customs documentation (proforma invoices, EUR1, ATA Carnet, etc.)
• Ensure compliance with Incoterms and customs regulations
• Act as a key point of contact for customs and shipping‑related matters

Event & Championship Support

• Provide logistics support for FIA championships and events
• Ensure freight packaging meets transport and regulatory requirements
• Prepare all required logistics and shipping documentation
• Propose optimisation solutions (cost, transport efficiency, sustainability)

Reporting & Coordination

• Produce and report logistics KPIs to management
• Collaborate with the Geneva‑based shipping coordinator
• Provide operational support to the F1 logistics team when required
• Act as backup for the Site Manager during absences

Profile

• Degree in logistics, supply chain, or a related field (minimum Bac+2 or equivalent)
• Strong knowledge of customs regulations (Incoterms, ATA Carnet, EUR1, etc.)
• Good understanding of international transport (air, sea, road)
• Experience with shipping tools (e.g., DHL systems) is an asset
• Proficiency in Microsoft Office (Excel, Word); knowledge of stock management systems is a plus
• Organised, proactive, and solution‑oriented mindset
• Strong communication and coordination skills

Deadline to apply: June 26th, 2026

If you are interested, please send us your CV and cover letter!

The FIA is an equal opportunity employer committed to building a diverse and inclusive workforce. We welcome and encourage applications from all qualified candidates.