The Permanent Mission of the Republic of Singapore in Geneva would like toinvite suitable candidates to apply for a permanent position of aProtocol / Administrative Assistant at the Mission.
Protocol / Administrative Assistant
The primary job responsibilities are as follows :
* Provide administrative and logistical support for visiting delegationsfrom Singapore on official visits.
* Liaise and manage bookings with hotels for incoming visits fromSingapore.
* Liaise and manage bookings with transport companies, restaurants, etc.for incoming visits from Singapore.
* Work with airport authorities for immigration clearance, VIP loungeaccess, obtain relevant approval and permits for incoming visits bySingapore VIPs.
* Support and accompany where necessary the Head-of-Mission andMission staff for official visits outside of Geneva.
* Managing set-up for in-house official events such as meetings andworking luncheons, including liaising with vendors for necessaryprocurement and managing guest lists.
* Assisting the Home-based staff in the set-up and running of official mealsconducted at the Official Residence, Chancery or restaurants.
* Assist in the administrative arrangements of other official events that theMission is invited to participate in.
Administrative Matters :
* Assist the Home-based staff with procurement related preparation work( preparing tender documents, obtaining quotations, etc).
* Assist in the sourcing, negotiating and purchasing of goods and servicesfor the Mission.
* Covering officer for consular related matters
Other duties :
* Other duties as assigned by the supervisor
Applicants should possess the following qualifications :
* Good command of English and French. Ability to speak and understandGerman would be an added advantage.
* University degree with relevant experience. Prior experience in protocolwork or procurement work would be an advantage.
* Attention to detail and ability to maintain accurate records in an efficientand timely manner.
* Strong verbal and written skills with the ability to interact diplomaticallyand professionally with individuals from various cultural backgrounds.
* Strong organizational and multitasking ability.
* Excellent interpersonal and communication skills.
* Reasonable IT and Microsoft applications knowledge.
Application procedure
Interested applicants may submit their detailed resume in English (includingname, contact details, recent photo, academic qualifications and expectedsalary by 20 June 2025.
Please note that applicants who have been shortlisted for an interview will becontacted by the Mission within two weeks after 20 June 2025.
Assistant • Chatelaine, CH
#J-18808-Ljbffr