HR Services Specialist
Location:
Basel, CH
About the Company
The purpose of Idorsia is to discover, develop, and commercialize innovative medicines to help more patients.
Headquartered in Switzerland – a biotech-hub of Europe – Idorsia is a high-potential biopharmaceutical company, specialized in the discovery, development and commercialization of innovative small molecules, with the aim of transforming the horizon of therapeutic options.
We are looking for a HR Services Specialist to join our HR Services team !
The main focus of this role is to ensure timely and accurate administration of HR processes/operations, to support employees and HR Business Partners, and to provide information regarding administrative questions related to contracts, time & absence management, employment administration, etc. for our European and International Markets.
Job Responsibilities
1. First level support to employees regarding HR administrative questions including time & absence management questions
2. Administration of the employee life-cycle: onboarding - employee transfers – exit
3. Issue employment contracts, contract amendments as well as other contractual documents based on input of HR Business Partners and/or Directors
4. Ensure all necessary work permits are requested on time and liaise with the corresponding authorities
5. Issue employment confirmations and other certificates to employees
6. Issue interim and final reference letters to employees based on input of HR Business Partners/Directors and/or Line Managers
7. Administer all employee data in the relevant HR systems and ensure its accuracy and high standard quality
8. Manage scanning and filing of all relevant HR Documents in the Digital Dossier (E-Archiving) system
9. Interface with HR Business Partners/Directors, payroll and other internal stakeholders
10. Administer time & absence management system and take action in consultation with the employee and/or line manager
11. Build and enhance relationships / network across Idorsia at various levels
12. Participate or lead in smaller projects across the HR Services team
13. Continuously focus on and support to implement business improvement efficiencies across the HR Services team, and help the team to reduce complexities in all related HR processes
14. Supporting function in the monthly payroll
Candidate’s Requirements
15. Apprenticeship in administration (KV) and a further education in Human Resources Management (e.g. “Eidg. Dipl. Personalfachmann/-frau” or equivalent)
16. Minimum 4 years of experience in HR Administration in a multinational environment
17. Applied knowledge of European Labor Law, social insurance and tax system and regulations is a plus
18. Computer and software usage literate
19. Strong customer service orientation
20. Proven effective communication skills
21. Effective team player
22. Detail oriented & exact, efficient working
23. Ability to set priorities and manage several tasks at a time
24. Fluency in English (written & spoken) and any other European Language is a plus
25. Home Office possibility for up to 2 days / week
Work Location: Allschwil – Basel Area
Country: Switzerland
Business Area: Human Resources
Schedule: Fulltime
Job Type: Permanent
Job ID: 4706
At Idorsia, we harness the power of difference, authenticity and inclusion to achieve business success. We are committed to fostering respect, fairness and equal opportunities for all job applicants and all our employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against based on disability.
Please be informed that if you are selected for this position, your employment will be subject to a pre-employment background screening process, of which you will be informed in greater detail in due course.
Idorsia operates a strictly controlled list of preferred recruitment partners. For those partners who have no valid, signed Master Service Agreement in place with Idorsia, please note that all unsolicited resumes, CVs, anonymous profiles, or any other candidate details submitted through our website or to personal e-mail accounts of employees of Idorsia Pharmaceuticals (including any of its subsidiaries, affiliates or related companies) are considered the property of Idorsia Pharmaceuticals and are not subject to payment of any form of introduction, placement or referral fees.