Administrative Assistant / Junior PMO
Job description:
Administrative Assistant / Junior PMO
Monthey, Switzerland | Contract | Oct 2025 - Jun 2026 (Extension possible)
About The Role
Syngenta is seeking an Administrative Assistant 3 (Junior Project Management Officer - PMO) to support its Europe Engineering Department during a peak period. This is an excellent opportunity for a motivated professional with strong organizational, analytical, and project support skills who is eager to grow into a PMO career.
Responsibilities
Project Administration & Reporting
* Create and maintain project dashboards & reports (financial, resources, progress tracking).
* Manage and update project documentation.
* Oversee order tracking (orders, acknowledgements, billing).
Data & Analysis
* Collect and consolidate project data.
* Prepare periodic reports and variance analyses.
* Provide insights through dashboards and data visualization.
Communication & Documentation
* Draft training materials, guides, and procedures for the PMO.
* Write and distribute meeting minutes.
* Develop presentations for stakeholders.
* Ensure documentation management and archiving.
Tool & Process Management
* Maintain project management tools, standards, and templates.
* Support continuous improvement of PMO processes.
* Provide user training and troubleshooting support.
Coordination & Monitoring
* Track project actions and deadlines.
* Coordinate between stakeholders to ensure timely updates.
* Remind teams of pending inputs and tasks.
Requirements
* Education: Degree in Project Management, Administration, Engineering, or related field (HES/UAS or equivalent).
* Experience: Minimum 3 years in a similar role (preferably in an industrial environment).
* Languages: French (required), English (highly recommended), German (a plus).
* Technical Skills:
o Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word).
o Experience with project management/reporting tools (e.g., MS Project, Power BI, SAP, SharePoint).
* Soft Skills:
o Strong analytical and organizational skills.
o Excellent writing and synthesis ability.
o Proactive, flexible, detail-oriented, and able to work under pressure.
o Strong interpersonal and communication skills.
Location & Contract Details
* Location: Monthey, VS
* Start Date: 01 October 2025 (flexible depending on notice period)
* End Date: 30 June 2026
* Schedule: 40 hours/week, 8 hours/day
Why Join?
This role offers a unique opportunity to gain hands-on project management experience within a leading global agribusiness. The position is designed to evolve and offers strong exposure to PMO processes, finance-related topics, and cross-functional collaboration.
Interested? Submit your CV and join Syngenta's mission to improve sustainable agriculture worldwide.
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