Our client, an international group of companies, headquartered in Fribourg, is actively and urgently looking for an Administrative Coordinator to join the team in Fribourg. This role is 100% on-site.
As the Administrative Coordinator, you will be at the heart of operations, interacting with management, accounting, sales, HR, IT, and external service providers.
Main Responsibilities:
Reception & Welcome
Welcoming visitors and managing telephone calls/intercom.
Making sure that the office is presentable and that meeting rooms are prepared.
Administration & Office Management:
Managing the calendar and email inbox.
Organizing shipments (DHL/FedEx) and tracking logistics.
Managing the building, access badges, keys, parking, and office supplies.
Monitoring office equipment and administrative filing (paper and digital).
Administrative coordination.
Accounting & Finance (Support):
Managing the petty cash register.
Receiving, checking, scanning, and tracking the approval process for supplier invoices. • Monitoring of expenses, rentals, leases, and consumables.
Support for cash flow and short-term forecasting.
Management and monitoring of corporate credit cards.
Human Resources (support)
Monitoring of leave, absences, teleworking, and business trips.
Administrative management of assignments, travel orders, and subcontractors.
Legal (support)
Administrative monitoring of agreements and legal documents.
Preparation of Board of Directors meetings and General Assemblies.
Drafting of administrative correspondence.
IT & Tools (Coordination)
Administrative monitoring of IT tools and application solutions.
Updating of user and subcontractor files.
Coordination with IT teams and suppliers.
Your Profile:
Educational background, Swiss Federal Certificate of Competence (CFC) in business administration with a commercial baccalaureate or equivalent qualification.
Additional training in administrative management, accounting, or office management is an asset.
Experience:
5 years of experience in a similar position (administration, secretarial support, office management, or accounting support), ideally within an international or multi-site environment. Proven experience in daily administrative management, accounting follow-up, and coordination with internal and external stakeholders.
Skills and Knowledge:
Strong skills in general administration and office management.
Good understanding of accounting processes (invoicing, invoice tracking, cash management).
Proficient with MS Office.
Ability to manage multiple tasks simultaneously with rigor and a strong sense of priorities.
Excellent organizational and interpersonal skills.
Autonomy, discretion, and a strong sense of confidentiality.
Very good language skills in French and English (spoken and written) – C1 level.
Adaptability and flexibility
Good customer service and relationship skills
Communication and teamwork skills
Organizational skills
We are looking forward to hearing from you.
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