Project / Program / Bid Document Controller
to support complex railway projects within an international and highly regulated environment.
This role plays a key part in ensuring structured, compliant, and efficient documentation management across the full project lifecycle, from bid phase to delivery and final archiving. This is not a purely administrative position. We are seeking a structured and process-oriented professional who can operate at the intersection of engineering documentation management, contractual compliance, project governance and lifecycle control, cross-functional coordination within railway programmes.
Key Responsibilities
Documentation Governance & Lifecycle Management:
* Implement and manage the Documentation Management Plan (DMP) within the assigned Project/Program/Bid
* Monitor and control the complete documentation lifecycle using the Documentation Master List (DML)
* Ensure proper version control, templates compliance, metadata accuracy, and document identification
* Define and deploy document numbering systems and structured repositories (e.g., SharePoint, Teams, EDMS platforms)
* Ensure proper electronic and physical archiving of project documentation
Contractual & Customer Documentation Control:
* Manage contractual documentation submissions in line with customer requirements
* Verify internal validation of documents prior to external submission
* Track documentation status, milestones, and submission deadlines
* Support billing and contractual milestones linked to documentation deliverables
* Update contractual templates and ensure alignment with project-specific obligations
Coordination & Stakeholder Interface:
* Work closely with Project/Program/Bid Managers and Sub-System Managers
* Interface with suppliers and external partners for documentation exchange
* Coordinate with the Documentation Manager and relevant process owners
* Participate in gate reviews and milestone validations
* Contribute to documentation dashboards and KPI reporting (quality, timeliness, compliance)
* Ensure adherence to internal documentation standards and processes
* Identify improvement opportunities related to documentation workflows, tools, and governance
* Support process audits and inspections
Requirements
* French C1 and fluent English are mandatory.
* Bachelor’s degree (preferably in technical documentation, engineering, or related field)
* 3+ years of experience in documentation control, ideally in engineering or infrastructure projects
* Experience in railway, transportation, or other highly regulated industries is mandatory.
* Knowledge of EDMS platforms and collaborative repositories
* Understanding of documentation lifecycle management and configuration control
* Familiarity with contractual documentation processes
* Good knowledge of Microsoft Office tools
* Structured, process-driven way of working
* Ability to understand engineering and industrial environments
* Strong communication and coordination skills
Seniority: 3 years of experience
Type of employment: hybrid (3 days on-site mimum)
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