Main Responsibilities
* Schedule and manage on-site, off-site and virtual meetings and trainings across international time zones (calendar support, townhalls, workshops, functional meeting series, catering orders)
* Independently identify and initiate process improvement areas across departments or function with limited direction
* Perform special projects and / or other functions to support the business as assigned or proactively identified (locker management, building access management etc.)
* Communicate with management and staff at all levels, handling sensitive and confidential information with discretion
* Partnership with other Data & Digital Administrative Assistants for both day-to-day operations as well acting as backup
* Other related job duties as assigned / office & site operations management
* Onboarding management internal hires (hardware / phone order, distribution lists if applicable, TEAMS membership management, training assignments in Up4Growth
* Embrace the client’s culture and model work behaviors that are consistent with each of the company’s core values
Qualifications and Experience
* Swiss working / residency permit and / or Swiss / EU-Citizenship required
* High School Diploma is required, Associate\'s Degree or Bachelor’s Degree is preferred
* Experience working with an executive level manager strongly preferred
* Minimum 5 years of administrative experience
* Excellent planning and organizational skills
* Superior attention to details
* Demonstrated accuracy and speed in the use of standard office tools including Word, Excel, and PowerPoint
* Demonstrated ability to work efficiently and to perform tasks simultaneously with supervision in a fast-paced team environment
* Ability to be resourceful, obtain information from the Intranet, learn new software programs quickly
* Excellent interpersonal skills (team player)
* Excellent (oral and written) communication skills
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