Position Title: Executive Assistant
Key areas of accountability/responsibility:
Organize and maintain the manager's agenda: Schedule, change, coordinate, and prepare all appointments; provide all necessary information to participants.
Arrange and assist in setting up departmental meetings and organizing global events.
Manage all incoming and outgoing post and email messages:
Screen, prioritize, and add relevant information for the manager's handling.
Distribute and file relevant documents and information.
Secure follow-up and check deadlines.
Handle telephone calls and requests:
Prioritize, arrange callbacks, and manage phone inquiries as needed.
Provide administrative support:
Coordinate the manager's workflow and maintain office systems for efficient paper and digital flow.
Compose correspondence and reports for signature.
Prepare and finalize PowerPoint presentations.
Update and chase delegated tasks to ensure progress by deadlines.
Provide backup for other admin personnel.
Support the B&C global team administratively.
Organize onboarding and training for new employees.
Create purchase orders and ensure timely payments.
Provide facility services:
Welcome visitors.
Arrange meetings and facilities.
Assist in preparing meetings, attend, take notes, and distribute minutes and action lists.
Arrange travel and accommodations.
Take initiative in the manager's absence.
Arrange office facilities.
Profile:
Educational level: Vocational education.
Excellent communication skills in English and German, both written and verbal.
Strong interpersonal skills.
Positive 'can do' attitude.
Minimum of 5 years' experience as an assistant in a business environment.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Knowledge of SAP (SuccessFactors preferred).
Contact: Alba Jansa
Email: alba.jansa(at)experis.ch
WhatsApp Business: +41 76 811 63 99
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