City : Geneva State : Genève (CH-GE) Country : Switzerland (CH) Requisition Number : 42040
Job Title: Executive Assistant
Location: Geneva, Switzerland
Department: Office Management
Reporting To: Sr Executive Assistant and Office Manager
Are you looking for an unparalleled opportunity as an Executive Assistant to make a significant difference within a Global Leading Agribusiness company? If you thrive on navigating complex international landscapes, anticipating needs before they arise, and being the vital force behind executive success, then this pivotal role in Geneva is your next challenge.
Role Purpose Statement
We are seeking a highly experienced Executive Assistant to provide comprehensive administrative and organizational support to multiple (Senior) Executives, based in our Geneva office. This pivotal role is central to ensuring executive operational efficiency, acting as a critical liaison, managing complex communications, and handling sensitive information with the utmost discretion. Beyond direct executive support, this individual will also serve as a crucial backup for the Sr Executive Assistant and Office Manager, assisting with high-profile events and significantly contributing to office operations and our collaborative culture.
Key Responsibilities
The Executive Assistant will be entrusted with a broad scope of responsibilities, including:
1. Executive & Remote VP Support: Proactively manage complex calendars, appointments, and international travel arrangements (including visas, logistics, and expenses) for executives in Geneva. Expertly coordinate and prioritize meetings, conferences, and events, resolving scheduling conflicts with agility and precision.
2. Communication & Stakeholder Engagement: Serve as the primary point of contact for internal and external stakeholders. Screen, prioritize, and manage executive communications (calls, emails, correspondence), drafting and editing professional documents, presentations, and reports. Act as a clear communicator, facilitating information flow within a highly international environment.
3. Meeting & Project Management: Prepare comprehensive agendas, briefing materials, and presentations for various meetings. Coordinate all logistical aspects for high-level gatherings, including critical support for Board and Commercial meetings. Take accurate minutes and track action items, while also providing dedicated project support, research, and data compilation.
4. Administrative & Office Contribution: Oversee general administrative duties, document management (physical and electronic), and manage office-related tasks, including invoice processing. Critically, this role will act as a reliable backup for the Office Manager, ensuring continuity of office operations and actively contributing to the broader team’s success.
Qualifications & Experience
We are looking for an experienced professional who thrives in a fast-paced, international setting and demonstrates a blend of essential skills and a collaborative spirit.
Required:
5. Experience: Minimum of 5 years of demonstrated experience as an Executive Assistant supporting senior leadership within a multinational corporate environment.
6. Language Proficiency: Fluency in English and a proficient level of French (both written and spoken) are mandatory.
7. Technical Acumen: Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and expertise in multi-calendar management platforms.
8. Key Competencies:
9. Organizational Skills: Proven ability to manage complex schedules, prioritize tasks effectively, and meet deadlines with meticulous attention to detail.
10. Impeccable Professionalism & Discretion: High level of integrity and discretion in handling confidential information and interactions.
11. Proactive & Adaptable: A self-starter with a problem-solving mindset, capable of anticipating needs, managing last-minute changes, and working autonomously and under pressure.
12. Communication: Strong verbal and written communication skills, capable of interacting effectively and diplomatically across all organizational levels.
Desired:
13. Additional Languages: Proficiency in Spanish or Portuguese is a significant plus, reflecting our diverse team.
14. Cultural Fit: An open-minded, collaborative team player who enjoys a dynamic, less formal office culture and contributes positively to office life. Someone with international exposure or a keen interest in global business is highly valued.
What Makes This Role Exciting and our offer to you:
15. Impactful Work: You'll be at the heart of our operations, engaging with diverse and impactful projects, and playing a key role in major company events. This is a chance to truly contribute and see the results of your efforts.
16. International Environment: Work for a leading global company within a vital and highly connected office, a key hub for international commercial meetings. You'll collaborate closely with an expert, international team and senior leaders, fostering a team environment.
17. Growth and Development: We encourage you to continuously develop your skills through courses and provide the right tools for the right job. Every day brings new challenges and opportunities for growth.
18. Attractive Compensation & Benefits: We offer a competitive salary package, a suitable bonus plan, and strong benefits.
19. Supportive Culture: Our culture values strong teamwork, friendship, and shared success, encouraging active participation in various office groups and events. You'll have the freedom to give your own input and thrive in a supportive, energetic environment.
20. Work-Life Balance: We offer a 40-hour work week, with the flexibility of 1 day per week remote work.
This role is perfect for someone who loves to contribute, embraces variety, and thrives in a supportive, energetic, and globally minded team environment. We are committed to building a diverse and inclusive workforce and strongly encourage applications from all qualified candidates, irrespective of gender, background, or identity.
Information and Application:
To apply, simply share your LinkedIn profile or CV and a motivation letter in English. If there is a good match between your profile and the position, we will invite you for a first preliminary interview via Microsoft Teams.
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