Position Type: Secretarial/Clerical/ Business Office Clerk
Benefits include health insurance, life insurance, state retirement, paid sick leave, and vacation time. Starting hourly wage for this position is $20.33/hour to $21.02/hour, depending on experience. This position is part of the District Administration Business Office team, working 40 hours a week, 12 months a year.
SUMMARY
The position provides comprehensive support to the district's business office by managing accounts payable and receivable functions, maintaining accurate financial records, and assisting with reporting and compliance requirements. The role is responsible for processing invoices, coordinating deposits, tracking revenues and expenditures, and supporting grant and fund management activities. The individual in this position works closely with building staff, activity directors, and the Business Manager to ensure efficient financial operations, strong internal controls, and timely completion of financial reports. Attention to detail, organization, and effective communication are essential to success in this role.
QUALIFICATIONS
* Associate degree in business, Accounting or Finance (bachelor's degree preferred)
* One to two years of comparable work experience
* Excellent verbal and written communication skills and interpersonal relations skills
* Excellent attention to detail and problem‑solving skills
* Experience with grant administration preferred
ESSENTIAL FUNCTIONS
ACCOUNTING – PAYABLES
* Check all invoices against purchase order to verify that merchandise has been received
* Allocate all invoices
* Coordinate activity vouchers with the high school and middle school activities directors
* Batch vouchers and give to Office Assistant for input
* Mail checks or direct deposit stubs
* Assist with federal and state grant programs
* Maintain vendor and 1099 files
* File the school's copy of checks and invoices
* Transfer funds from savings to checking accounts to the banks
* Pickup change orders
* Compile information for reports, surveys, etc. that need to be completed
* Distribute district charge cards and oversee inventory of cards
* Assist the Business Office in completing reports as needed
ACCOUNTS – RECEIVABLE
* Record receipts for the following funds: General, Special, Building, Debt Services, and Health Insurance, into the appropriate account. Assist with receipts for Food Service, Activities and James Valley on an as‑needed basis
* Maintain binders for all bank transactions
* Write up deposits and take to the various banks as needed (usually on a daily basis)
* Record interest received from savings and checking accounts, CDs, investments, etc.
* Assist the Business Manager in collecting revenues from organizations
ACCOUNTING – MISCELLANEOUS
* Prepare requests for funds as needed
* Assist Business Manager with JPS Foundation revenue, expenses and memberships as needed
* Assist the Business Manager with the final Clerk's Report, Budget Report, and other financial reports for federal, state, and local uses
* As needed prepare vouchers for School Activities and mail checks
* As needed coordinate activity vouchers with the high school and middle school activities directors
* Perform other duties as assigned by the Business Manager or his/her designee
CONTACT INFORMATION
Stacy Jamtgaard – 701-252-1950
EEO STATEMENT
Jamestown Public School District is an equal opportunity employer and prohibits discrimination and harassment of any kind. We provide equal employment opportunities to all employees and applicants regardless of race, color, religion, sex, national origin, age, disability, or other status protected by law. External applicants are eligible for ND Veteran's Preference.
#J-18808-Ljbffr