Minimum RequirementsBachelor’s, Master’s, or PhD in Business Administration, Engineering, Life Sciences, or a related field2-4 years of experience in traditional project management (PMI, PRINCE2, or equivalent) within life sciences or regulated industriesHands-on experience with project planning, scheduling, risk management, and stakeholder communicationExposure to project governance, compliance, and reporting frameworksStrong knowledge of PMI or PRINCE2 methodologies, including project lifecycle, work breakdown structures (WBS), and schedulingProficiency in project management tools such as MS Project, Smartsheet, or JIRAAbility to track and manage KPIs, budgets, and performance metrics for projectsUnderstanding of operational excellence methodologies (e.g., Lean, Six Sigma) to improve project executionExperience with resource and capacity planning to optimise project team performanceKnowledge of the life sciences industry (pharma, medtech, public health), including regulatory requirements impacting projectsUnderstanding of GxP and compliance considerations in project deliveryAbility to engage with clients, lead meetings, and present complex information in an accessible mannerStrong interpersonal skills to build relationships and manage expectations with cross-functional teamsStrong analytical mindset with the ability to identify root causes and propose structured solutionsCapability to apply data-driven decision-making to project challengesAbility to manage uncertainty and adjust project plans in response to evolving requirementsConfidence in making risk-based decisions and presenting options to stakeholdersAbility to manage multiple projects or workstreams simultaneously, ensuring on-time deliveryDeveloping skills in delegation and prioritisation of tasksAbility to work in multicultural teams and international project environmentsSensitivity to cultural differences in client interactions and project management stylesFluent in English and German, both written and spokenTasks and ResponsibilitiesManage work packages or smaller projects independently with minimal guidance, ensuring adherence to scope, timeline, and budgetApply traditional project management principles (e.g., PMI, PRINCE2) to structure, plan, and execute projects in the life sciences sectorLead specific project components such as risk management, stakeholder engagement, and project documentationIdentify and mitigate project risks and dependencies, ensuring proactive issue resolutionSupport project governance processes, including status reporting, steering committees, and compliance with regulatory requirementsContribute to continuous improvement initiatives by analysing project performance data and identifying process optimisationsSupport the development of best practices, templates, and tools for project execution in life sciencesEvaluate and recommend new project management tools or methodologies for increased efficiency and complianceParticipate in lessons-learned exercises and document key findings to enhance future project executionBuild trust and rapport with clients, understanding their needs and aligning project outcomes with business objectivesManage day-to-day interactions with project stakeholders, ensuring clear communication and expectation managementAssist in leading client workshops and project reviews, providing structured recommendationsSupport client onboarding, ensuring that project methodologies and expectations are clearly definedProvide mentoring and guidance to junior team members on project management methodologies and toolsCollaborate with cross-functional teams to drive project success and facilitate knowledge sharingResolve minor team conflicts and contribute to a collaborative project environmentIdentify opportunities to expand project scope or introduce additional services within existing engagementsSupport the development of proposals and client pitches, leveraging knowledge of project management best practicesAssist in crafting case studies and whitepapers showcasing successful project execution
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