Ph3Title /h3 pSecretary – District Wide /p h3Employment Type /h3 pFull Time, 11‑month position (non‑exempt) /p h3Job Summary /h3 pThe School Secretary provides administrative, clerical, and customer service support to ensure efficient operations of the school office. This position is often the first point of contact for Prairie‑Hills Junior High School and plays a key role in supporting students, staff, families, and community members. The secretary maintains accurate records, assists with attendance and communication, and supports the administrative team in alignment with all Prairie‑Hills Elementary School District 144 policies and Illinois State Board of Education guidelines. /p pSalary is commensurate with education and experience and will be determined by the Collective Bargaining Agreement. /p h3Qualifications /h3 ul liHigh School Diploma or GED required; Associate’s Degree preferred. /li liPrior school office or clerical experience preferred. /li liStrong technology skills, including Google Workspace, Microsoft Office, and familiarity with district applications. /li liExperience with student information systems (e.g., PowerSchool/Skyward) preferred. /li liAbility to communicate effectively with diverse students, families, and staff within District 144’s community. /li liStrong organizational skills with the ability to handle multiple tasks and interruptions. /li /ul h3Experience /h3 ul liMinimum 2 years of clerical or administrative office experience, preferably in a school setting. /li liExperience working with diverse student populations and families similar to the District 144 community. /li liPrior experience using Google Workspace, Microsoft Office, and student information systems (PowerSchool, Skyward, or similar). /li liExperience working in fast‑paced environments with frequent interruptions. /li liDemonstrated experience in maintaining confidential records, data entry, and customer service. /li /ul pExperience supporting administrators, staff, or departments with scheduling, communication, and document preparation is preferred. /p h3Essential Duties and Specific Responsibilities /h3 ul liServe as the initial point of contact for students, parents, staff, and visitors in a professional and welcoming manner. /li liAnswer and route calls, respond to inquiries, and provide accurate information regarding school and district procedures. /li liMonitor visitor access, ensure completion of security protocols, and follow District 144 safety procedures. /li liPrepare, type, and distribute memos, letters, reports, forms, and school communication. /li liMaintain organized and confidential student files and school records. /li liAssist with student registration, enrollment, transfers, and withdrawal processes following district guidelines. /li liSupport teachers and staff by preparing copies, materials, and paperwork as needed. /li liAssist in maintaining the building calendar, scheduling appointments, parent meetings, and school events. /li liAssist with daily attendance procedures, tardy slips, early dismissals, and data entry. /li liNotify parents of student attendance concerns following District 144 protocols. /li /ul pSupport student health needs in coordination with the school nurse (e.g., contacting parents, providing basic assistance). /p h3Skills and Abilities /h3 ul liDemonstrates a warm, respectful, and professional demeanor with students and families. /li liStrong written and verbal communication skills. /li liAbility to prioritize tasks and work independently in a busy junior high environment. /li liProficiency in computer applications used across District 144 (email, SIS, payroll/attendance systems). /li liAbility to work effectively with diverse populations reflective of the District 144 community. /li liAttention to detail and accuracy when completing clerical and data‑related tasks. /li /ul h3Other Skills and Abilities /h3 ul liDemonstrates professionalism, integrity, and a strong sense of responsibility. /li liWorks effectively as part of a collaborative team to support student learning and achievement. /li liDisplays flexibility and adaptability in managing multiple tasks and shifting priorities. /li liShows creativity and enthusiasm in lesson design and student engagement. /li liUses sound judgment, problem‑solving, and decision‑making skills to address student and classroom needs. /li liMaintains confidentiality and exercises discretion in handling sensitive student information. /li liDemonstrates patience, empathy, and respect when working with students of diverse backgrounds, abilities, and cultures. /li liPromotes a positive school climate through kindness, encouragement, and restorative practices. /li liActively seeks feedback and professional growth opportunities to improve instructional practice. /li /ul h3Additional Information /h3 pPrairie‑Hills Elementary School District 144 conducts pre‑employment drug tests and background checks. /p pThe information contained in this job description is in compliance with the Americans with Disabilities Act and is not an exhaustive list of the duties performed for this position. Additional duties performed by the individual holding this position may be assigned. /p /p #J-18808-Ljbffr