Maternity cover from May 2026 to January 2027
Full time role in Geneva center
About Our Client
Our client is a luxury company.
Job Description
Administrative SupportAdvanced Calendar Management
Manage a complex and fast‑moving calendar, scheduling internal and external meetings and appointments.
Anticipate and resolve conflicts, ensuring alignment with strategic priorities.
Travel Coordination
Organise domestic and international travel, including flights, accommodation, visas, and transportation.
Maintain information on travel preferences to optimise efficiency.
Correspondence & Communication Management
Screen and prioritise communications on behalf of the CEO.
Draft and prepare emails, memos, letters, and other documents as needed.
Flag time‑sensitive items requiring immediate attention.
Meeting Preparation & Follow‑Up
Prepare agendas, briefing materials, and presentations for leadership meetings.
Conduct background research to support key discussions.
Take accurate minutes and track follow‑up actions.
Document & Data Management
Organise and maintain secure physical and digital files, including contracts and reports.
Maintain centralised databases for contacts and key documents.
Ensure confidentiality and proper document governance.
Expense Tracking & Reporting
Prepare and reconcile expense reports.
Monitor budgets for travel, events, and other CEO‑related activities.
The Successful Applicant
Experience & Background
5-10+ years of experience as an Executive Assistant or similar role supporting senior executives.
Experience in fast‑paced environments (corporate, consulting, finance, technology, or international organisations).
Strong understanding of business dynamics and organisational structures.
Skills & Competencies
Outstanding organisational skills and exceptional attention to detail.
Excellent written and verbal communication skills.
Strong ability to synthesise information and produce clear presentations.
High proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word).
Ability to manage multiple priorities with calm and professionalism.
Personal Attributes
Discreet, trustworthy, and reliable-able to handle confidential topics with mature judgement.
Self‑starter with a proactive, solutions‑driven mindset.
Highly adaptable, resilient, and comfortable navigating ambiguity.
Strong interpersonal skills; able to build rapport across all levels.
High degree of emotional intelligence and diplomacy
What's on Offer
Full time role.
1 day of home office per week.
Contact: Marine Moncozet
Quote job ref: JN